Executive Assistant, Engineering

Job Description

The Executive Assistant will support the Engineering Director in the A220 commercial aircraft program by managing communications, scheduling, budgeting, travel, and administrative tasks.

Responsibilities

• Manage the Engineering Director's emails to ensure prompt responses to internal stakeholders and external suppliers; draft responses and/or reply independently when appropriate.
• Follow up on actions assigned to the direct team.
• Organize the Director's calendar, making necessary changes according to daily priorities.
• Respond to information requests, schedule meetings, prepare necessary documentation and ensure follow-up actions.
• Maintain the team's governance calendar and ensure all governance‑related deadlines are met.
• Maintain and manage effective budget tracking for the team and validate expense reports.
• Prepare PR forms and PO requests for the department and subcontractors.