Office Adminstrator (Dayshift - AU)

The Office Administrator is responsible for administrative duties, compiles and formats data of various types, format reports, types, files and performs administrative tasks as required. Supports the business by assisting with general bookkeeping tasks.

Key Responsibilities

• Maintain and prepare invoices, credit notes, and bills. Ensure that they are uploaded to Xero and/or Fergus
• Prepare reconciliation statements using Excel and upload PDF statements to the business's OneDrive/cloud. Assist with end of month reconciliations
• Reconcile bank transactions in Xero and crosscheck data (follow up with staff for any missed dockets)
• Ensure that work orders received are uploaded onto Fergus, and all details are entered correctly
• Monitor staff timesheets and ensure that all hours are recorded and entered accurately via Fergus
• Monitor and send emails and/or SMS to customers with overdue accounts via Fergus and Textmagic
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