Accounting Specialist - US Experience

Join the Virtual Latinos Core Team!

We're building the most dynamic remote team in Latin America—and we want you on board. As part of the Virtual Latinos Team , you'll play a key role in shaping how we serve our clients and empower our growing community of professionals across the region.

If you're driven, collaborative, and ready to make an impact, this is your chance to grow with a team that's redefining remote work.

Compensation & Details

Pay Rate:

• Hourly Rate: $18-20 pero hour
• Full-time Biweekly Rate (40 hours per week 80 total): $1440 - $1600
• All roles are hourly-based ($XX–$XX/hr depending on experience) and paid bi-weekly via third-party platforms. Rates are non-negotiable once offered.

Schedule:

Monday–Friday, 9-hour shift (including a 1-hour lunch), From 7 AM – 4 PM PST .

Perks of Joining the Virtual Latinos Staff

• Long-term, stable position (not project-based)
• PTO and medical stipend based on time with the company
• Supportive, growth-oriented team culture
• Opportunities to increase your rate by learning and contributing
• Clear career growth paths within the company

Job Overview: The Senior Accounting Specialist is responsible for the accuracy, integrity, and timeliness of the company’s financial records and reporting. This role owns the monthly close process, financial statements, core accounting controls, and overall organization of the accounting function. The Head of Accounting does not have people management responsibilities for AR or AP, which report directly to the COO, but works collaboratively with those teams to ensure accurate and timely reporting.

This role is designed as a senior individual contributor position. The focus is on clear documentation, strong accounting controls, organized processes, and accurate financial reporting — not on running large systems projects or preparing tax filings. The ideal candidate has hands-on experience with US accounting standards and has worked with US-based companies.

Job Tasks :

Financial Close & Reporting

• Own the monthly and annual financial close calendar, ensuring accuracy and timeliness.
• Prepare and review monthly financial statements (P&L, Balance Sheet, Cash Flow).
• Ensure consistent financial reporting formats month over month.
• Produce key financial ratios and summary insights for leadership.
• Review the general ledger monthly to identify material misclassifications or errors.

Accounting Accuracy & Controls

• Maintain accounting policies in accordance with GAAP and remain current on applicable standards.
• Establish and enforce journal entry standards, documentation requirements, and filing conventions.
• Review and approve key journal entries, accruals, and adjustments (e.g., payroll, PTO, COGS).
• Oversee payroll and payroll tax reconciliations, including reconciliation to Forms 941 and 940.
• Conduct periodic reviews of bank access, accounting system access, and approval workflows.

Reconciliations & Cash Integrity

• Ensure timely reconciliation of all bank and credit card accounts, including PayPal, Wise, Veem, and Payoneer.
• Oversee resolution of uncleared or unmatched transactions.
• Review savings and operating account balances for accuracy and completeness.

AR / AP Collaboration (No Oversight or People Management)

• Collaborate with AR and AP Managers to ensure accounting requirements for close and reporting are met.
• Provide accounting guidance, standards, and documentation requirements that impact AR/AP activities.
• Review AR and AP outputs as inputs to close (e.g., aging reports, summaries), without managing teams or owning performance.
• Flag accounting-related risks or issues to the COO when AR/AP items impact financial accuracy or close timing.

Budgeting, Variance Analysis & Cash Visibility

• Input and maintain the approved annual budget and quarterly reforecasts in the accounting system.
• Prepare monthly budget vs. actual analyses.
• Explain material variances (e.g., >$5K) to leadership.
• Provide short-term cash flow visibility and monitoring.
• Note: Day-to-day management of expenses is handled by a separate operational accounting team and does not report to the Head of Accounting.

Compliance & External Coordination

• Coordinate with external CPAs on tax filings, audits, and year-end close.
• Support quarterly estimated tax payments and required state payments through data preparation and review.
• Assist with specialized accounting needs such as R&D credit support and annual deductions, in coordination with external advisors.
• Documentation & Process Discipline
• Maintain core accounting SOPs and finance process documentation.
• Maintain a documented list of key close spreadsheets and systems dependencies.
• Ensure accounting procedures are followed consistently within the Finance team.

Required Skills:

• Deep understanding of US GAAP
• Experience working with US-based companies
• Strong financial reporting and accounting system skills (QuickBooks or similar)
• Solid experience with reconciliations, journal entries, accruals, and close processes
• Ability to produce accurate financial statements and key ratios
• Strong documentation and process standardization capabilities

Nice to Have Skills:

• QB ProAdvisor certification
• Experience with multi-currency accounts (PayPal, Wise, Veem, Payoneer)
• Experience with budgeting, forecasting, and variance analysis
• Experience coordinating with external auditors or tax advisors
• Familiarity with automation tools for accounting processes