Accounts cum Admin Executive

Accounts cum Admin Executive

Accounts Receivable (AR):

Invoice Issuance: Generate and issue progress claims, tax invoices, and final accounts to clients based on project milestones.

Collection Tracking: Monitor incoming payments, follow up on overdue accounts, and maintain aging reports.

Credit Control: Work with project teams to ensure timely client billing and identify any potential collection issues.

Accounts Payable (AP):

Invoice Handling: Verify vendor invoices against PO/DO and ensure timely payment processing.

Payment Preparation: Prepare payments via online banking, cheques, or other modes with proper approval routing.

Reconciliation: Maintain accurate records and reconcile supplier statements monthly.

Filing: Organize and archive paid invoices and supporting documents systematically.

Administration Support

Prepare reports such as GST reports, stock updates, and monthly dashboards

Prepare monthly schedules for closing with external accountant

Handle document filing, e-submissions to IRAS/MOM, and ERP data updates

Manage office admin—supplies, vendor coordination, and staff claims

Education: Diploma or Degree in Accountancy, Business Admin, or related field

Min. 4–5 years' accounting experience in construction/ELV/M&E environment

Strong knowledge of AP, AR, GST, and project billing formats

Familiar with ERP systems, MS Excel, and e-submission portals

Good interpersonal skills, able to work independently with minimal supervision

应收账款(AR):

开具发票: 根据项目进度,生成并发送进度款申请、税务发票及最终账单给客户。

收款跟踪: 监控到账款项,跟进逾期账款,并维护账龄报告。

信用控制: 与项目团队协作,确保及时向客户开单,并识别潜在的收款问题。

应付账款(AP):

发票处理: 核对供应商发票与采购单/送货单,确保及时付款。

付款准备: 通过网银、支票或其他方式安排付款,并确保审批流程合规。

对账: 每月准确记录并核对供应商对账单。

归档: 系统化整理已付款发票及相关支持文件。

行政支持:

编制报告,如消费税(GST)报表、库存更新及月度仪表盘。

准备月度结账资料供外部会计使用。

处理文件归档、向新加坡税务局(IRAS)/人力部(MOM)电子申报及更新ERP系统数据。

管理办公室行政事务,包括物资采购、供应商协调及员工报销。

学历: 会计、工商管理或相关专业的大专/本科文凭。

经验: 至少4-5年建筑/ELV/机电工程(M&E)领域的会计经验。

技能: 精通AP、AR、GST及项目账单格式,熟悉ERP系统、Excel及电子申报平台。

素质: 良好的沟通能力,能独立工作且需较少监督。