Job Description

Responsibilities

:
  • Set up new vendor accounts and ensure all information is complete and accurate.
  • Process and code invoices promptly while ensuring the correct approval workflow is followed.
  • Post approved invoices weekly in line with corporate and property schedules, and manage payment commitments.
  • Oversee the weekly check run, including electronic payments and manual checks.
  • Assist in reconciling weekly check runs.
  • Address vendor inquiries regarding invoices and payments.
  • Communicate with corporate and regional staff regarding payment status and invoice-related questions.
  • Provide documentation such as copies of checks and invoices for audits.
  • Support the administration of the automated expense reporting system, including employee setup and reporting inquiries.
  • Handle voids, stop payments, and check re-issues as necessary, and manage stale-dated checks monthly.
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