Job Description
JOB DESCRIPTION
The role of Accounts Payable (AP) Staff involves providing financial, administrative, and clerical support to
the organization. Their role is to complete payments and control expenses by receiving payments, plus
processing, verifying, and reconciling invoices.
DUTIES and RESPONSIBILITIES:
• Process, verify, and reconcile supplier invoices and check requests
• Enter and upload invoices into accounting systems (including QuickBooks)
• Set up payment schedules, mark anticipated payments, and coordinate with suppliers
• Review and audit invoices to ensure accuracy of items, costs, terms, discounts, shipping details,
and fees
• Investigate and resolve discrepancies between supplier invoices and internal records
• Document and escalate invoice-related issues when necessary
• Maintain and update trackers and internal systems to ensure timely and accurate information
• Prepare weekly s...
The role of Accounts Payable (AP) Staff involves providing financial, administrative, and clerical support to
the organization. Their role is to complete payments and control expenses by receiving payments, plus
processing, verifying, and reconciling invoices.
DUTIES and RESPONSIBILITIES:
• Process, verify, and reconcile supplier invoices and check requests
• Enter and upload invoices into accounting systems (including QuickBooks)
• Set up payment schedules, mark anticipated payments, and coordinate with suppliers
• Review and audit invoices to ensure accuracy of items, costs, terms, discounts, shipping details,
and fees
• Investigate and resolve discrepancies between supplier invoices and internal records
• Document and escalate invoice-related issues when necessary
• Maintain and update trackers and internal systems to ensure timely and accurate information
• Prepare weekly s...
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