Accounts, Purchasing & Administrative Executive

About Us

At Echol, we believe technology exists to empower human capabilities. We providesolutions that help Companies in monitoring, tracking, and protecting theirassets. Our Data-Mining ability has been proven to help many Companiestranscend their business.

We combine the best of Artificial Intelligence and Edge Computing to deliveractionable video and image insights to solve real world problems. Ourinnovative video analytics platform serves Smart Cities, Retail Automation,Security and Surveillance for both Government and private enterprises.

Our Team

We do not believe in hierarchy here at Echol. We learn, grow and support each otheras a Team. We believe in having open channel of communication, we recognise howhard everyone works at reaching our goals so let’s make life easier and bethere and ready to support each other…so who cares who has what title, it'swhat you do with it that counts!

Job Summary:

We are seeking a detail-oriented and proactive Accounts, Purchasing & Administrative Executive to manage daily accounting operations, purchasing and inventory coordination, and general administrative support. This role requires strong organizational skills, accuracy, and the ability to work independently while coordinating with customers, vendors, and internal teams.

Key Responsibilities

Accounts & Finance

• Manage the full Accounts Receivable (AR) cycle, including invoicing, billing, collections, and payment follow-ups.

• Reconcile customer accounts, investigate discrepancies, and ensure timely resolution.

• Communicate with customers regarding outstanding balances and negotiate payment arrangements when required.

• Handle Accounts Payable (AP) processes, including vendor invoices, expense claims, and employee reimbursements.

• Verify invoices against purchase orders and delivery/receiving documents for accuracy and compliance.

• Prepare and process weekly cheque runs and electronic payments.

• Respond to vendor inquiries and resolve payment discrepancies promptly.

• Maintain proper documentation and records for audit and reporting purposes.

Purchasing & Inventory

• Conduct product research and source new suppliers and vendors.

• Procure materials, goods, products, and services, negotiating cost-effective pricing and terms.

• Monitor inventory levels, conduct inspections, and reorder stock as required.

• Identify and report stock inconsistencies, shortages, or faulty items.

• Maintain accurate records of purchases, payments, and received stock.

• Coordinate with delivery teams and suppliers to ensure timely deliveries.

• Follow up on delayed, incomplete, or rescheduled orders.

• Ensure proper packaging and delivery of stock to designated locations.

Administrative Support

• Perform basic data entry and maintain accurate records in spreadsheets and filing systems.

• Answer phone calls and respond to emails from customers and potential clients professionally.

• Handle petty cash transactions and office-related payments.

• Monitor office supplies and place orders proactively to ensure sufficient stock.

• Assist with ad-hoc administrative tasks such as document printing, filing, and mail handling.

Requirements & Qualifications

• Diploma or equivalent qualification in Accounting, Finance, Business Administration, or related field.

• Minimum 1–2 years of relevant experience in accounts, purchasing, or administrative roles.

• Basic knowledge of AR, AP, invoicing, and reconciliation processes.

• Experience in purchasing, inventory control, or supplier coordination is an advantage.

• Proficient in Microsoft Excel and basic accounting systems.

• Strong attention to detail and accuracy.

• Good communication and negotiation skills.

• Able to work independently and manage multiple tasks efficiently.

• Responsible, organized, and trustworthy.

Preferred Attributes

• Experience in a SME or multi-function role.

• Familiarity with inventory management or accounting software.

• Proactive mindset with problem-solving ability.

Why join us?

• You will get to be part of a Team which collaborate, cooperate and ideate as a team from across the business.
• Performance based remuneration package
• You will be given the opportunity to learn and grow
• You will get to be part of an AI Company with both government and private exposure