Admin and IT Executive

Company Description:

FlytBase is a leading Physical AI software platform enabling autonomous operation of drones and robots worldwide. Its solutions—available on cloud, edge, and on-premise—support industries by facilitating 24/7 operations at locations such as oil refineries, solar farms, rail yards, and industrial sites. FlytBase’s intelligent platform efficiently manages fleets of third-party drones and robots, integrates data from multiple sources, and leverages AI to detect threats, predict failures, and optimize operations. The platform is at the forefront of innovation, delivering advanced automation that enhances safety and efficiency in industrial environments.

Role Description:

To manage day-to-day workplace operations and on-ground execution, supervise admin support staff, handle office assets and infrastructure, and ensure a clean, safe, disciplined, and smoothly functioning office environment.

Reports to:  People Success Manager

Direct Reports:  Pantry boy, Office boy

Key Responsibilities:

• Team Supervision & Task Allocation

• Assign daily tasks to the pantry boy and office boy wisely and optimally
• Balance workload and priorities
• Ensure attendance, punctuality, discipline
• Ensure backup coverage during leave or absence

2. Internet & IT Infrastructure Management

• Manage office internet connectivity, including:
• Broadband connections
• Internet Leased Line (ILL)
• Coordinate with ISPs for downtime

3. Asset Management & Technical Handling

• Handle office assets, including laptops, monitors, chargers, peripherals and accessories
• Allocate assets to new joiners and recover assets during exits
• Maintain accurate asset inventory records
• Handle first-level technical troubleshooting
• Coordinate with vendors for advanced issues

4. Daily Office Operations

• Manage day-to-day office operations, including tea, snacks, fruits, and pantry services
• Office opening and closing
• Ensure daily admin checklists are completed without fail

5. Workplace Hygiene & Environment

• Maintain cleanliness across: pantry, washrooms, meeting rooms, common areas
• Ensure hygiene checklists are followed strictly
• Coordinate deep-cleaning activities as planned
• Proactively suggest improvements for a clean, organised, and pleasant workplace

6. Maintenance Management

• Handle floor-level maintenance issues, for example: electrical, plumbing, AC, furniture
• Coordinate with vendors and track issue closure

7. Inventory, Purchases & Expense Support

• Maintain minimum stock levels-housekeeping, stationery, site reqs
• Manage site-level purchases and expenses
• Maintain records of purchases and sales
• Submit bills and supporting documents to the accounts team on time

8. Guest, Courier & Travel Support

• Handle guest hospitality
• Manage courier dispatch
• Support domestic travel coordination when required

9. Events & Coordination

• Support internal and external events
• Coordinate logistics, vendors, and setup

Must-Have Requirements:

• Prior hands-on experience managing an office floor
• Strong knowledge of office assets (laptops, monitors, chargers, peripherals)
• Basic technical troubleshooting ability
• Ability to manage internet connectivity (broadband / leased line coordination)
• Vendor negotiation or cost-optimisation experience
• Strong discipline, ownership

Best-to-Have Skills:

• Experience using AI tools to improve productivity (tracking, documentation, reporting)
• Proven experience in introducing process improvements or SOPs in previous roles
• Experience handling office relocations or office setup
• Ability to suggest workplace experience improvements