Admin Assistant - Calamba

Job Summary:

Responsible for coordinating and managing the company's transportation services, including vehicle trip scheduling, maintenance, and compliance with company policies. Ensures efficient operation of vehicle fleet, effective communication with service providers, and adherence to safety and administrative procedures.

Duties and Responsibilities: 

Daily Vehicle Trip Management

• Prepare and generate daily trip request schedules, including trip requests and vehicle assignments.
• Coordinate with rental vehicle providers to fulfill additional daily rental requirements.
• Prepare and print trip tickets and the following day's trip schedule with assigned vehicles.
• Validate trip requests and confirm bookings in SAP system.
• Prepare billing statements summary and invoicing for client companies.
• Review supporting documents such as trip tickets and vehicle i...