Admin Assistant

Job Title

Admin Assistant

Occupation

ADMINISTRATIVE ASSISTANT

Job Description & Requirements

Job Title: Admin assistant

Job Summary

An admin assistant with AR/AP responsibilities handles both general administrative tasks and accounts receivable (AR) and accounts payable (AP) duties, such as data entry, filing, invoicing, and processing petty cash payments. This role supports the finance department by managing daily accounting functions and assists with general office support, like coordinating supplies and answering phones.

Main Responsibilities

Admin assistant duties

General administration: Data entry, filing, managing office supplies, and answering phones.

Support: Liaise with suppliers and internal departments, and providing support for other ad-hoc duties.

Ad hoc tasks.

AR (Accounts Receivable) duties

Collecting payments: Update collection ledgers and follow up on payments owed to the company(if any).

SOA: To generate and save statements into the relevant folder.

Reconcile Funds Received: To do filing accordingly for AR invoices and follow up any discrepancies.

Ad hoc tasks.

AP (Accounts Payable) duties

Processing invoices: Verify and input supplier invoices into the system.

Managing payments: Prepare payment vouchers and process payments to vendors.

Ad hoc tasks.

Other Responsibilities

Assist in implementing and improving accounting and administrative procedures.

Provide support to management and other departments as required.

All other ad hoc assignments and projects as delegated by the director/finance/sales team.

Key skills and qualifications

Education & Experience: A minimum NITEC, Diploma in Accounting, Business Administration, or a related field/experience is required.

Technical skills: Proficiency in accounting software (SAP Business 1) and Microsoft Office (Excel, Word, Outlook).

Soft skills: Strong organizational and communication skills, with the ability to work independently and in a fast-paced environment.

Knowledge: Basic knowledge of AR, AP, and general ledger (GL) is beneficial.

Skills & Competencies: Responsible and willing to learn; Excellent organizational and multitasking abilities; Good communication skills and ability to work in a team; High attention to detail and accuracy in data entry; Ability to handle confidential information with integrity; Willing to work on repetitive tasks every month.

Job Type: Full-time

Salary Range: Up to $3k

Notes:

Please indicate the below details in your resume. Candidates without the details below will be rejected automatically.

Nationality

Date of birth

Reason for leaving for the past three employments

Last drawn and expected salary

Expected availability