Job Description

Position Purpose:

The Admin Assistant is responsible for supporting the Leadership team and R&D Japan function ), by taking over multiple tasks and creating conditions that enable the R&D LT and team to focus on business, organization, and people priorities. Admin Assistant must also act as a liaison between R&D LT and the internal/external stakeholders. Admin Assistant leads the planning and execution of Executives visits.

Reporting Relationships:

Role that this position reports to

Head of R&D Japan, CSL Behring Japan

Role that reports to this position

None

Main Responsibilities and Accountabilities:

1 Manage PO/PR and Invoice Process for R&D Japan

2 Manage contracts/documents/stamps etc for R&D Japan

3 Execute expenses / budget work (Travel Expenses Report, draft, review of R&D cost center OPEX budget/forecast, etc.)

4 Support R&D LT as team assistant in execution of team admin tasks;

  • Manage schedule, arrange meetings, appointments, liaising with related parties
  • Arrange domestic/overseas business trip, liaise with other relevant team for scheduling, etc, communicate with overseas offices, collect info on behalf of R&D LT, where appropriate
  • Translate business documents/presentation slides/messages, etc.
  • Draft the Meeting Minutes whenever it is required.

    • 5 Event Lead / Support

  • Lead and coordinate (with other relevant team members where needed), and execute planning of executive visitors, including local logistics, catering, meetings, dinner etc
  • Lead and coordinate R&D THM, offsite meetings with communication, arrangements, logistics etc.
  • Manage new leadership members’ onboarding program.

    • 6 Support business operation:

  • Internal communication, event planning with other functions
  • Draft internal announcement

    • 7 Liaise closely with other leadership team members and the employees

    Position Qualifications and Experience Requirements:

    Education

    Bachelor degree holder is preferred

    Experience

    Previous experience as a secretary/assistant in a foreign company highly preferred, including proven ability to manage priorities, plan and execute, while communicating/collaborating with multiple stakeholders

    Competencies

    Customer focus, collaborative, drive results Priority setting, planning and execution skills Self-starter, problem solving Interpersonal verbal & written communication in Japanese and English Skills in MS Office Word, Excel, PowerPoint, Outlook, Access, etc. Leadership/Management skill Knowledge of basic Finance and Accounting Cultural awareness and sensitivity Discretion and confidentiality

    About CSL Behring

    CSL Behring is a global biotherapeutics leader driven by our promise to save lives. Focused on serving patients’ needs by using the latest technologies, we discover, develop and deliver innovative therapies for people living with conditions in the immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas. We use three strategic scientific platforms of plasma fractionation, recombinant protein technology, and cell and gene therapy to support continued innovation and continually refine ways in which products can address unmet medical needs and help patients lead full lives.


    CSL Behring operates one of the world’s largest plasma collection networks, CSL Plasma. Our parent company, CSL, headquartered in Melbourne, Australia, employs 32,000 people, and delivers its lifesaving therapies to people in more than 100 countries.

    To learn more about CSL, CSL Behring, CSL Seqirus and CSL Vifor visit and CSL Plasma at .

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