Admin Executive

Job Summary

The Admin Executive provides administrative and office support to ensure smooth day-to-day operations. This role handles call coordination, administrative documentation, office purchasing, vendor coordination, and supports service and operational activities. This position is office-based.

Key Responsibilities

1. Call Handling

• Answer and route incoming calls in a professional and timely manner.

2. Administrative & Office Support

• Provide administrative support for operational and sales-related documentation, including order processing, status tracking, email correspondence, invoice submission, and data entry.
• Maintain accurate records in internal systems.
• Handle office purchases upon request, including sourcing, ordering, and tracking of office supplies and ad-hoc items.
• Support staff activities and events, including sourcing venues and coordinating team-building activities.
• Serve as a member of the BizSafe Committee.

3. Vendor Coordination

• Coordinate with vendors and service providers for procurement, repairs, and maintenance services.
• Track vendor invoices, service completion, and delivery timelines.
• Maintain vendor records and monitor contract renewals and expiries.
• Source new vendors to ensure service quality and cost effectiveness.
• Support operational needs through occasional overtime, particularly during repair completion periods or annual electricity shutdowns.

Qualifications & Experience

Education

• Diploma in any discipline.

Experience

• Minimum 2 years of experience in an administrative or office support role.

Skills & Competencies

• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Customer-oriented with a professional and friendly demeanour.
• Ability to work independently and collaborate with internal teams.