Admin Executive

1. Working Hours:

2. Mondays to Thursdays: 8.30am – 6.00pm

3. Fridays: 8.30am – 5.30pm
4. Work Location: Central West area (Alexandra Road vicinity)
5. We are seeking a detail-oriented and proactive Corporate Admin Executive to provide temporary administrative and facilities support within a Corporate Planning & Development function. This role is essential in maintaining smooth office operations while the team focuses on strategic and transformation initiatives.

Key Responsibilities

• Manage day-to-day office administration, including office supplies, equipment, mail distribution, and procurement coordination

• Provide facilities management support, including:

• Processing monthly bills and cost recovery submissions

• Coordinating with vendors and contractors for maintenance services
• Managing staff and visitor access control
• Support secretariat and meeting logistics, including venue bookings and refreshments for meetings and events
• Liaise with contractors and property managers to resolve facilities-related matters
• Communicate announcements and updates to staff regarding office and facilities matters
• Ensure compliance with workplace safety and operational guidelines
• Prepare Standard Operating Procedures (SOPs) and easy-to-follow instruction guides for administrative processes
• Handle ad-hoc administrative and operational support tasks as assigned

Requirements

• Diploma or Degree in a relevant field (e.g. Business Administration, Management, or equivalent)
• Relevant experience in corporate administration, facilities management, or procurement
• Strong organisational and coordination skills with the ability to manage multiple stakeholders and vendors
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good written and verbal communication skills
• Meticulous, organised, and able to work independently
• Experience in SOP documentation and process mapping will be an advantage