Admin Support Assistant

Summary The incumbent functions as an executive administrative assistant and provides administrative and support to the leadership team at the VA Western NY HCS. Assistance will mainly support the Chief of Staff and the Associate Director of Patient Care Center. The positions will be seated within the Buffalo VA Medical Center, with the possibility of occasional travel to the Batavia, NY Facility as needed. Responsibilities Receives calls and visitors to the Director's office, referring to staff members and forwarding to the Pentad calls or visitors requiring his/her attention. Maintains the Pentad's calendar, scheduling appointments, committing them to attendance at meetings and conferences without prior approval. Arranges conferences and meetings for the Pentad by selecting time and place, notification of participants and all other related details. Takes and transcribes minutes of meetings, preparing the agenda, coordinating information and preparing material to be discussed for vari...