Administration Assistant/Receptionist

Join OSM Thome’s maritime team as an Administration Assistant/Receptionist, handling reception and administrative duties in a global shipping leader.

Your Role

Here’s what you will be doing:

• Greet and assist visitors, clients, and staff.
• Manage incoming calls: answer, screen, route, and take messages.
• Maintain visitor logs and issue IDs per security protocols.
• Keep internal directories and contact lists updated.
• Ensure the reception area is clean, organized, and welcoming.
• Receive, log, and distribute mail, packages, and deliveries.
• Perform general clerical tasks including filing, scanning, photocopying, and data entry.
• Assist with basic reports, forms, and correspondence.
• Coordinate minor purchases and follow up with vendors.
• Support meeting and event logistics such as room setup, supplies, and connectivity.

About You

The ...