Administration Executive

Description GSPANN is hiring an experienced Administration professional to manage comprehensive facility operations, vendor coordination, and workplace services. This role is ideal for someone who thrives in a dynamic environment and can drive efficiency, compliance, and employee satisfaction through well-executed administrative processes.

Role and Responsibilities

Oversee end-to-end facility operations, covering housekeeping, security, pantry, and mailroom services.

Coordinate with vendors for procurement, Annual Maintenance Contracts (AMC), and service-level agreements to ensure timely execution.

Arrange travel, accommodation, and logistics for employees and guests as needed.

Contribute to the planning and execution of office events, employee engagement activities, and internal communications.

Ensure compliance with health, safety, and sustainability standards across office operations.

Maintain accurate records of stationery, asset inventory, and office consumables.

Work collaboratively with cross-functional teams to address business needs and drive workplace improvements.

Skills and Experience

Minimum of 4 years of experience in administration, facility management, or workplace operations.

Proficient in vendor coordination, negotiation, and service delivery management.

Well-versed in statutory compliance, workplace safety, and health standards.

Skilled in using Microsoft Office tools such as Excel, PowerPoint, and Outlook.

Strong communication, interpersonal, and analytical problem-solving abilities.