Administration & Finance Specialist

About FOSSA Systems

FOSSA Systems is a leading space engineering and telecommunications company with more than 40 employees, specializing in the development and deployment of IoT satellite solutions for remote asset management. Leveraging advanced miniaturization and mass-production techniques, FOSSA has launched over 20 satellites and is actively deploying a pioneering satellite constellation to deliver cost-effective, secure, and cutting-edge connectivity solutions.

With headquarters in Madrid and an R&D center in Lisbon, FOSSA Systems operates at the forefront of innovation in satellite manufacturing, operations, and IoT connectivity.

Who are we looking for?

We are looking for a
Administration & Finance Specialist
to support management and the day-to-day administrative, financial, and operational activities of the FOSSA Group. This role is key to ensuring the smooth internal functioning of the company, supporting finance operations, compliance requirements, logistics, and corporate administration in a regulated and international environment. You will report to our Finance Manager and Management.

Responsibilities

• Support day-to-day administrative operations to ensure the smooth functioning of the office.
• Manage general services, including insurance policies, office supplies, maintenance, and coordination with external vendors.
• Coordinate logistics for shipments, including customs clearance, and liaise with freight forwarders and service providers.
• Maintain accurate and well-organized records and documentation related to administrative and accounting processes.
• Support the extraction, organization, and preparation of bank movements and financial information required by the finance team.
• Assist in the implementation and follow-up of internal compliance policies and procedures.
• Provide support on routine legal and corporate matters, such as NDAs, standard contracts, notary processes, and documentation coordination.
• Manage business travel for the FOSSA Group, including bookings and travel expense report documentation.
• Support compliance activities, including environmental declarations, data protection requirements, and corporate filings.
• Assist with processes related to official security certifications and audits.

Profile

• Degree or vocational training in Business Administration, Finance, Accounting, or a related field.
• Previous experience in an administrative, finance, or operations support role.
• Basic understanding of accounting and financial documentation.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and coordinate with internal and external stakeholders.
• Proactive, reliable, and structured working style.
• Full professional proficiency in English (C1 or above); Spanish is required.

Preferably

• Experience in a technology environment.
• Familiarity with audit processes.
• Experience working with international suppliers or logistics providers.
• Interest in the space or aerospace sector.

Why FOSSA?

• Be part of a fast-growing company shaping the future of satellite IoT connectivity.
• Work in an innovative, international, and highly technical environment.
• Gain exposure to finance, operations, compliance, and corporate processes in the space sector.
• Flexible working arrangements with a strong focus on work-life balance.

FOSSA is a fast growing, revolutionary and dynamic company that works every day to find the latest technology on the market and make wonderful and functional things with it.

We trust each and every one of our employees and give them the space to contribute ideas, to grow, to investigate, to try and learn from their mistakes.

We are a company that believes in equal opportunities; all applications will be considered, and no discrimination for any reason will be tolerated.

Location: Madrid, Metropolitan area.

Full Time, Indefinite contract.