Job Description

Job Description:

The Opportunity

Dimensional Fund Advisors is looking to hire an experienced Administrative Assistant to support senior individuals across various departments. This is an opportunity to work in a dynamic culture of collaboration and innovation as part of a global business. The scope of the role is varied including calendar management, team meeting coordination, expense processing and travel coordination.

The Role

  • Provide high level administrative support to senior individuals across multiple departments.
  • Calendar Management for senior individuals, including coordination and scheduling of internal and external meetings both locally and globally 
  • Complete and submit multiple corporate card expense claims.
  • Track training and declare gifts and entertainment to ensure compliance.
  • Liaise with the travel coordinator to book domestic and international business travel for senior individuals.
  • Assist with maintenance of inhouse electronic filing system (SharePoint / OneDrive).
  • Other ad hoc duties may include but are not limited to; word processing, record keeping, data entry, reporting, filing, printing and binding.

    • Qualifications

  • Proven experience supporting multiple individuals and teams across different departments with the ability to manage competing priorities.
  • 2 to 3 years of experience providing administrative support in a corporate environment, ideally working across multiple time zones and in a matrix environment.
  • A track record of driving continuous improvement and an openness to learning new technologies.
  • Strong communication and organisational skills, with the ability to multi-task and high attention to detail.
  • A high degree of independence, initiative, and sound decision-making.
  • A friendly and energetic team player who works well in a fast-paced environment.
  • Strong working knowledge of Microsoft Office suite.
  • Preferred but not required, experience with SAP Concur Expense management.

    • Why DFA

  • CBD office location with harbour views.

  • Hybrid working model for most roles, which permits working 2 days remotely each week. This maximizes in person collaboration and interaction while simultaneously providing flexibility!

  • Further flexibility for those days in the office through our core hours policy of 10:00 a.m. to 3:00 p.m., allowing all employees the opportunity to balance work with their personal and family needs.

  • Great career opportunities, both locally and potentially abroad.

  • Subsidized health insurance for individuals and family with several ‘nil-cost’ options available for individuals.

  • Access to our health and fitness incentive program.

  • Up to 16 weeks of paid primary caregiver leave if you have worked with us for 12 months or more.

  • We provide financial and other support for those on a fertility journey, seeking to adopt, expecting a child or with a newborn, or entering menopause.

  • Reimbursement for pre-approved study, such as CFA, via our Global Education Assistance Policy as well as access to exam leave.

  • Free access to mental health and wellbeing support for you and your family through our Employee Assistance Program.

  • Access to life and salary continuance insurance.

  • Inclusive and fun social events and activities including Culture Quarters, monthly Take 5 events, run clubs, netball teams and more!

  • Training to staff and leadership on sexual harassment, discrimination and the importance of respectful, safe and inclusive workplaces.

    • Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.

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