Administrative Assistant

Job Description

Permanent / Part Time position

9 days per fortnight – with Thursday off each fortnight (8:00 – 16:30)

Fitzroy location

About The Role

An opportunity exists for an Administration Assistant to join the Cardiology Team at St Vincent's Hospital on a part‑time basis. You will work across Cardiology which encompasses The Cardiac Investigation Unit and the Heart Centre. You will be a dynamic team player who is committed to providing excellent service to patients, their families and Cardiology staff.

Duties

• Ensure visitors to reception are greeted and assisted in a professional and timely manner, projecting a caring, professional image to patients, relatives and referring clinicians.
• Efficient patient scheduling of all ambulatory tests, Cath Lab and TOE lists, Pacemaker and DCR clinics – ensuring referrals are received from GPs, Registrars and Cardiologists.
• Efficient patient scheduling for consultation clinics in the Heart Centre and CIU, ensuring cardiologists run on time and all follow‑up appointments and investigations are booked.
• Coordinate transport, take delivery of intra‑hospital transfers, advise on appointment times and meet and greet patients.
• Maintain efficient booking procedures and perform Medicare billing for ambulatory services and consultation clinics.
• Other duties as directed by the Office Manager.

Classifications

HS2 – HS21 ($66,768 – $73,811 per annum, pro rata for part time).

Your Contribution

• Customer focus – strong customer focus to provide support and care to patients and their families.
• Ability to adapt to change and work in a dynamic environment with competing priorities.
• 1 to 3 years proven administrative assistant experience in the medical industry or other.
• Demonstrated experience with MS Word, MS Excel and MS Outlook (and practice management software).
• Current nationally coordinated criminal history check, or willingness to obtain.

What We Offer

• Well‑being initiatives, with regular events and programs.
• Confidential, solution‑focused employee counselling.
• Fitness Passport – access to a range of fitness facilities.
• Salary packaging.
• Location in the heart of Fitzroy, close to cafes, public transport and parking.
• Discounts and promotions through our Foundation.
• Culture of continuous improvement.

About The Heart Centre

The St Vincent’s Heart Centre opened in November 2013 and provides privatised cardiac consulting clinics and all cardiac diagnostic ambulatory services such as echocardiograms, stress echocardiograms, pacemaker clinics, stress testing, ECG reporting and more. The Cardiac Investigation Unit offers a full range of invasive and non‑invasive investigations and procedures for inpatients.

Working at St Vincent’s

St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

Application

Please attach a cover letter and resume to your application.

Shortlisting will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.

Visit our website for further information regarding Aboriginal and Torres Strait Islander employment at SVHM.

Vaccination and Immunisation

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine‑preventable diseases in healthcare settings. You may be required to undergo mandatory immunisations/vaccinations (including flu). Successful applicants must meet these requirements.

Contact

Tammy Carmody –

Closing Date

25 January :59pm

Reconciliation Action Plan

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. For further information, visit or contact

Code of Conduct

View Code of Conduct