Administrative Assistant / Executive

Responsibilities

• Handle daily administrative duties such as data entry, filing, correspondence, and document control.
• Prepare and maintain tenancy files, property records, and contractor information.
• Assist Property Executive in preparing letters, notices and reports.
• Update property occupancy lists, contract expiry trackers, and maintenance logs.
• Answer phone calls, emails, and walk-in inquiries professionally.
• Issue billings, receipts, purchase orders, verify invoices, and assist with payment submissions.
• Assist tenants with basic administrative matters such as payment receipts, document requests, and appointment coordination.
• Track rental collection records and update arrears status in the system.
• Ensure documents are accurately filed and easily retrievable in physical and digital formats.
• Monitor rental collections, utility bill payment schedules, issue reminders and follow up on ou...