Administrative Assistant

The Administrative Assistant position’s primary responsibility is to assist with office-based responsibilities and projects.

REQUIREMENTS:

• Must be able to read and write alphabeticaly and numericaly


• Some light clerical training necessary


• On the job training; serving as a learner or trainee under the instruction of the manager


• Must be able to provide verifiable references of past work experience

FUNCTIONS:

• Perform and coordinate administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients.


• Use a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencing and telephone systems.


• Use computers to do tasks such as create spreadsheets, compose correspondence, manage databases, and create presentations, reports, and documents.


• Use desktop publishing software and digital graphics.


• Purchase supplies and manage areas such as stockrooms or corporate libraries and retrieve data from various sources.


• Keyboarding and answering the telephone.


• Arrange conference calls.


• Review incoming memos, submissions, and reports in order to determine their significance and to plan for their distribution.


• Prepare agendas and make arrangements for meetings of committees and executive boards.


• Conduct research and prepare statistical reports.


• Assist in the payroll process when requested.


• Operate company systems such as UniSea and the Requisition System.