Administrative Assistant

Job Profile: Administrative Support Assistant 2 Non-Exempt Job Family: Administrative Support Time Type: Full time Max Pay - Depends on experience: $25.00 USD Hourly Apply before 11:59 PM Arizona time the day before the posted End Date. Minimum Qualifications: High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Job Description: Administrative Assistant Hourly Wage Range: $20.00 -$25.00 per hour; D.O.E. Job Description: The School for Engineering of Matter, Transport and Energy (SEMTE) in the Ira A. Fulton Schools of Engineering is seeking to fill the position of Administrative Assistant to provide essential support for departmental operations. Under general supervision, responsibilities include managing the SEMTE graduate seminar series, coordinating events, assisting designated faculty members, and providing backup support for Human Resources during peak periods. The successful candidate demonstrates strong interpersonal skills, delivers exceptional customer service, handles confidential information with discretion, and thrives in a fast-paced environment with shifting priorities. Working Environment: Primarily office-based in a climate-controlled setting with extended periods of sitting. Regular use of standard office equipment, including desktop computers. Ability to lift up to 20 pounds. Requires effective communication skills and adherence to general instructions for routine tasks and specific guidance for new assignments. Essential Duties: Graduate Seminar Coordination: Create and maintain seminar calendars, communicate with speakers, arrange travel, prepare and distribute promotional materials, track attendance, assist during events, and process related invoices and reimbursements. Event Planning: Help organize school events, including venue reservations, catering arrangements, communications, and on-sire support. Faculty Support: Help arrange travel, submit requests and expenses reports, schedule meetings, takes minutes, and provide general administrative support as needed. Correspondence: On own initiative, draft responses and interpret policies to address inquiries. Financial Transactions: Coordinate purchasing and reimbursement transactions using approved systems (e.g. purchasing cards and Workday). HR Support: Assist HR team with tasks during peak periods. Desired Qualifications: Experience working in a higher education environment. Experience providing administrative assistance, including travel coordination and meeting arrangements. Experience with event planning and coordination. Ability to manage high-volume workloads and multiple priorities effectively. Experience in record keeping and ensuring adherence with policies, practices, and regulations. Demonstrated ability to work collaboratively approach to working with faculty, staff and students. Proficiency in Microsoft Office and related applications (e.g., Excel, PowerPoint, Word, Outlook, Workday). Demonstrated customer service experience and strong written and verbal communication skills. Demonstrated knowledge of ASU financial policies related to travel, reimbursements, meals, and related processes. Department Statement: At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation - all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology. The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation's top engineering colleges for invention disclosures, U.S. patents, and startups. We are an engineering school on the rise at the nation's most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty's research interests and interdisciplinary approach, along with over 55 graduate and 28 undergraduate degree programs, creates a strong foundation for collaboration and the advancement of ideas that contribute to a more sustainable and livable global future. The Fulton Schools of Engineering is driven by core values that define our approach, distinguish our practice, and guide daily decisions in academics, research, corporate partnerships, and entrepreneurship. These values shape how we recognize, reward, and communicate success. At the Fulton Schools of Engineering, we: Cultivate excellence. Deliver innovation that matters. Encourage bold thinking. Foster a community of learning and collaboration. Build a foundation for all to be successful. Driving Requirement: Driving is not required for this position. Location: Campus: Tempe Funding: No Federal Funding Instructions to Apply: Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO: https://www.myworkday.com/asu/d/inst/1$9925/9925$17340.htmld To be considered, your application must include all of the following attachments: Cover letter Resume/CV Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. 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