Administrative Assistant

Location: BKC, Mumbai, Maharashtra

Reports To: Senior Management

Industry: Investment Banking / Financial Services

Experience Required: 3–5 years in executive assistance or administrative roles

Employment Type: Full-Time | In-Office

Job Summary

We are seeking a highly professional, organized, and proactive Office Admin Assistant to support our Managing Director and broader leadership team at a fast-paced mid-sized investment banking. This role requires exceptional calendar and travel management skills, discretion in handling confidential information, and the ability to interact with high-profile clients, investors, and stakeholders with poise and professionalism.

Key Responsibilities

Executive Calendar & Schedule Management

·      Manage the MD’s daily calendar: prioritize meetings, block time for key activities, and ensure schedule optimization.

·      Schedule internal and external meetings with investors, clients, regulatory bodies, and board members.

·      Proactively reschedule conflicts and follow up on pending calendar confirmations.

✈️ Travel & Logistics Coordination

·      Organize end-to-end domestic and international travel for MD and other team: flights, hotels, local transport, visas.

·      Prepare detailed travel itineraries with real-time updates and concierge-level service.

·      Liaise with drivers, protocol officers, or security staff for high-profile visits.