ADMINISTRATIVE ASSISTANT

Based in an iconic Melbourne laneway, our prestigious Architecture Client has a long-running reputation for excellence.
  
If you thrive in a broadly based role that enables you to support, plan and organise a workplace, this newly created position has a LOT to offer!
  
Especially given that it’s being offered on a permanent, part-time basis, around 5-hours a day (25 hours per week). If job security is important, this role delivers, and if flexibility is key, that’s there too! In return for your friendly, compassionate, meticulous approach, this studio is happy to accommodate a late start and early finish, according to your needs.
  
The key criteria of the role will be to broadly assist with the operational and administration requirements of the practice. This will see you working closely with several key Directors and performing a number of general administration tasks, including relief reception as required.
  
A proven track record providing exceptional customer service and administrative support in a fast-paced office environment is essential. Previous experience working in an architecture, design, engineering or construction office would also be highly regarded!
  
Essential Skills & Attributes

• 2 years of experience as a Receptionist or Assistant Administrator
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills - polite and professional
• Able to work effectively in a team, providing admin support to staff and management
• Advanced problem-solving skills and highly adaptive to changing office requirements
• Able to manage multiple tasks, prioritise work, and meet deadlines
• Meticulous approach to tasks, delivering accurate and high-quality work
• High empathy, inclusivity and understanding of people and diverse perspectives
• Reliable and trustworthy - maintain confidentiality with sensitive information

  
Key responsibilities will include:

• Data entry - timesheets, credit card reconciliation, expense claims
• Filing, printing, scanning and binding documents
• Maintain accurate and up-to-date records - contact lists and filing systems
• Meeting room prep, including catering and AV requirements
• Assist with event coordination and catering
• Take meeting minutes as requested
• Book studio travel as required
• Assist Receptionist on busy days and provide relief during lunchtime – this includes answering phone, responding to emails, directing enquiries, greeting visitors and clients, booking meeting rooms, ordering supplies, distributing mail, coordinating couriers and reporting maintenance issues

  
The studio itself is a sociable and supportive environment, located in the heart of the city in a gorgeous office space.
  
Permanent, part time position offered as a salary in the range of $70,000 - $75,000 per annum plus Superannuation on a pro-rata basis. Immediate start ideal.
  
If you’re an organised operator with the ability to manage and coordinate multiple tasks at a time, we want to hear from you. Apply now!

For more information, please contact Elisa Phillips at
  
Reference number: M

Bloomfield Tremayne have been servicing the Australian Architectural and Interior Design markets for over 35 years. As a result, we are uniquely placed to support our candidates within these markets with superior service and advice.
  
We value diversity and encourage applications from all qualified individuals, including those from diverse gender identities, cultural and linguistic backgrounds, people with disabilities, members of the LGBTQIA+ community, veterans, Aboriginal and Torres Strait Islander peoples.
To view all job opportunities currently available, which are updated daily, please visit: 

Please Note: Bloomfield Tremayne adhere strictly to the Privacy Act 1989, so you can be assured that your information will be kept confidential and not forwarded to a third party without your consent.