Administrative Assistant

Req ID: 29824

Posted on: 6 Feb 2026

Location:Prilly, Switzerland

Department: MARKING & SECURITY SOLUTIONS

For our commercial departmente are seeking a highly organized and proactive:

Administrative Assistant

ROLE

• Organize complex international travel itineraries and ensure schedules are optimized in line with colleagues' agendas
• Prepare and reconcile travel and expense reports accurately and on time
• Coordinate on‑site customer and prospect visits, ensuring seamless logistics (agenda alignment, meeting rooms, hotel bookings, transportation, restaurant arrangements)
• Guarantee a smooth and professional visitor experience from arrival to departure
• Manage calendars autonomously, handling scheduling, prioritization, and conflict anticipation
• Organize internal and external meetings, conference calls, and workshops
• Prepare meeting agendas, collect materials, and support follow‑up acti...