Job Description

Administrative Assistant (6 months contract)
Singapore
Monday – Friday, 09:00 – 18:00
Hybrid

Some of the things you’ll be doing:

  • Provide administrative support to the corporate secretarial team on various matters, including but not limited to:
  • Updating of clients’ minutes book and internal database.
  • Maintaining of files (including job files, vendor files and other files related to the Company's operations)
  • Preparation of corporate secretarial documents
  • Handling mails and courier services
  • Assisting with billing matters including matching of invoices, preparation of payment vouchers and tracking of payment status. Manage/liaise with vendors or external parties whenever necessary
  • Liaise with clients on general administrative matters
  • Liaise and coordinate with internal and external parties, including solicitors and regulatory bodies when required
  • Strengthen long-term relationships with our customers and business partners by providing excellent services
  • Any other Ad-hoc duties as assigned

    • What technical skills, experience, and qualifications do you need?

  • 1 year of prior experience in similar administrative roles
  • Ability to speak mandarin preferred as this role will involve coordination and speaking with chinese clients and reviewing chinese documents
  • Able to multitask and work within tight timeline
  • Detail oriented; demonstrates thoroughness and strong ownership of work
  • Positive working attitude with pleasant personality
  • Pro-active, self-motivated, independent and responsive
  • Good interpersonal, organizational and communications skills
  • Proficient in MS Office (MS Excel and MS Word)

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