Administrative Assistant

Serve as an administrative assistant and provide direct support to the Deputy Chief Safety Officer, Chief of Safety Management Systems, and other designated Safety Division staff as needed at South Station and 185 Kneeland Street offices. ssist with finalizing PowerPoint presentations, reports and other materials, making copies/coordinating with printing services, and entering/sending documents for signature via DocuSign. Draft agendas, itineraries, and other Safety correspondence and documentation. ssist with scheduling internal and external meetings and maintaining the Safety Management departmental calendars for South Station managers. Help facilitate the ordering, inventorying, and delivery of supplies, promotional safety materials and equipment. Assist with entering requisitions, receiving, and invoices, as needed. Produce and distribute correspondence, meeting minutes, memos, and other communications. Support safety training and safety events, including: Sending invitations, noti...