Administrative Assistant

Description This role will provide administrative and clerical support for all departments, including regional offices. JOB RESPONSIBILITIES -Assist in the preparation of all required correspondence, meeting minutes, etc. -Prepare subcontracts, purchase contracts and change orders. -Prepare, edit and proofread proposal letters and bid forms. -Obtain bid and construction bonds for projects. -Assist Projects Managers with permit applications and scheduling inspections. -Create electronic job folders. -Monitor email folder and distribute accordingly. -Prepare manpower lists weekly. -Maintain Find-It-Fix-It spreadsheet and distribute gifts weekly. -Enter Safety Audits and prepare monthly reports. -Distribute Safety Meeting & Safety Summary. -Receptionist coverage daily and when out of office (part-time Receptionist hours are 9:30 - 2:30). -Prepare outgoing mail. -Order and distribute snacks for office and warehouse. -Maintain credit card expenses through company Visa Clarity software. -Ord...