Administrative Coordinator

For 50 years, Pentagon Freight Services has worked alongside the critical industries we serve by providing best-in-class freight forwarding and logistics. Our aim is simple – we want to deliver certainty for a world that never stops.

We currently have a vacancy for an Administrative Coordinator within our Perth Team. This position will be responsible for expediting and facilitating the flow of client purchase orders & equipment from multiple vendors to the PFS Perth Warehouse / Vendor premises / PFS Karratha Warehouse.

The fundamental responsibilities of this role include:

• Maintaining regular communication with Client and their vendors to gather information on Purchase Order availability
• Promptly addressing EDI discrepancies
• Actioning and Monitoring Urgent Purchase Orders
• Working closely with the PFS Team and carrying out daily / weekly administrative tasks
• Preparing and distributing Expediting reports
• Preparing transport load out manifests
• Assisting Client and Vendors with the traceability of purchase orders
• Assisting Operations Manager / Client Team with additional tasks when required

The successful candidate will have:

• Positive and professional attitude
• High attention to detail and strong planning and organising skills
• Excellent communication skills both verbal and written
• Ability to work autonomously and within a team environment
• High awareness of QHSE requirements
• Previous experience in a similar role
• Current high risk forklift certification up to 5 tonne capacity

Shortlisted candidates will be required to undergo a Criminal History check.

To find out more about Pentagon Freight Services please visit our website at

Please contact Angela Keswick, HR Manager on , for more information