Administrative Executive

Job Title : Office Administration & Reception Executive

Role & responsibilities:

1. Guest Services & Travel Management

• Manage end-to-end travel arrangements for employees and guests
• Handle accommodations, and itineraries
• Coordinate with travel agencies and hotels for best rates and services
• Organize and supervise employee visits and meetings

2. Facility & Office Management

• Oversee facility maintenance and housekeeping operations
• Manage office infrastructure and ensure optimal working conditions
• Coordinate with vendors for repairs and maintenance
• Supervise support staff and housekeeping team
• Ensure compliance with health and safety regulations

3. Event Planning & Coordination

• Plan and execute corporate events, meetings, and conferences
• Manage venue arrangements, catering, and logistics
• Coordinate with vendors and service providers
• Handle event budgeting and expense tracking

4. Administrative Support

• Manage official correspondence and documentation
• Handle confidential information and maintain filing systems
• Coordinate with various departments for administrative support
• Process invoices and maintain vendor relationships
• Ensure timely resolution of administrative issues

Should be open to Travel to different office locations

6 days working

Preferred candidate profile

• Bachelor's degree in Business Administration or related field
• 5-6 years of experience in administrative role with focus on guest services
• Proven track record in facility management and event planning
• Strong vendor management and negotiation skills
• Excellent communication and interpersonal abilities
• Proficiency in MS Office and administrative software

Skills & Competencies:

• Strong organizational and multitasking abilities
• Leadership and team management skills
• Problem-solving and decision-making capabilities
• Budget management experience
• Attention to detail and accuracy
• Crisis management skills