Administrative Executive

To manage, review, and enhance project administrative processes, ensuring effective claims management, documentation control, and coordination across project stakeholders.

Key Responsibilities

• Oversee and support the full project claiming process, including claims review, approval workflows, and compliance with internal procedures and regulatory requirements.
• Review and validate project documentation, reports, and claims prepared by administrative staff prior to submission for approvals.
• Enhance project administrative workflows and ensure consistent application of procedures across projects.
• Support project operations by coordinating communication with authorities, agencies, service providers, supervisors, and internal departments.
• Assist in the implementation, administration, and improvement of project-related applications and systems to improve efficiency.
• Monitor project claims and administrative deliverables to ensure accuracy, completeness, and timeliness.
• Identify gaps, risks, and inefficiencies in project administration processes and recommend practical improvements.
• Provide guidance and on-the-job support to administrative staff to strengthen overall project administration capability.
• Prepare summary reports, dashboards, and management updates related to project progress, claims status, and approvals.
• Support meeting coordination, including preparation of meeting minutes, action lists, and follow-up tracking when required.

Qualifications

• Diploma or Degree in Business Administration, Project Management, or a related discipline.
• 3-5 years of experience in project administration, claims management, or project support roles.
• Strong knowledge of project documentation, claims processes, and authority submission requirements.Ability to coordinate effectively with multiple stakeholders and departments.
• Good analytical and problem-solving skills with a process improvement mindset.
• Proficient in Microsoft Office and project-related systems/applications.

Other Information

• Work Schedule: 5-day work week.
• Location: Office at No. 3 Sungei Kadut Drive, Singapore (North Singapore)

Employee Benefits

• Transportation:
  • Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
  • Company-provided lunch bus for easy access to meals.
• Annual Leave:
  • 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
  • Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
  • Access to Medical Teleconsultation services for quick, easy healthcare consultations.
  • Comprehensive medical benefits including dental care and health screenings.
  • Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Join Us

• Build the Future: Deliver high-impact civil engineering projects that transform communities
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting-edge solutions.
• Collaborative Team: Work in a supportive, idea-driven environment.
• Legacy of Impact: Create tangible value through infrastructure that lasts.