ADMINISTRATIVE MANAGER

Overview:

We are seeking an experienced and highly organized Senior Admin Executive to join our construction team. The ideal candidate will be an all-rounded individual with a strong sense of responsibility, excellent communication skills, and the ability to manage both office and site-level administrative matters efficiently. This role requires close monitoring of staff and foreign workers, ensuring smooth daily operations and compliance with MOM and company regulations.

Key Responsibilities:

1. Administrative & Office Management

• Handle day-to-day administrative operations, documentation, and filing systems.
• Prepare, manage, and track purchase orders, invoices, and petty cash claims.
• Maintain and update company records, licenses, and certificates.
• Support management with scheduling, coordination, and communication tasks.

2. HR & Workforce Management

• Maintain accurate employee records including attendance, leave, and overtime tracking.
• Oversee foreign worker matters — work permit applications, renewals, cancellations, and lodging arrangements.
• Coordinate with MOM, insurance providers, dormitory operators, and employment agencies.
• Ensure compliance with all manpower regulations and company HR policies.
• Assist in recruitment, onboarding, and orientation of new staff and workers.

3. Site & Staff Coordination

• Monitor staff movement and ensure proper deployment of foreign workers to job sites.
• Work closely with Project Managers and Site Supervisors to resolve manpower or administrative issues promptly.
• Maintain communication between site and office to ensure smooth workflow.

4. Compliance & Reporting

• Prepare monthly reports on manpower status, attendance, and project support.
• Ensure proper documentation for audits, safety compliance, and MOM inspections.
• Support the management team in maintaining proper safety and HR documentation for all employees.

Requirements:

• Minimum 5 years of administrative experience , preferably in the construction industry .
• Strong understanding of MOM regulations and foreign worker management.
• Proficient in Microsoft Office and administrative systems.
• Excellent communication and interpersonal skills.
• Strong organizational skills with keen attention to detail.
• Ability to work independently and handle multiple tasks efficiently.
• Proactive, resourceful, and able to handle confidential information with discretion.

Preferred Qualifications:

• Diploma or higher in Business Administration, HR Management, or related field.
• Experience using HR management or construction project management software.
• Knowledge of local manpower and safety compliance procedures.

Salary:

Commensurate with experience and qualifications.