Administrative Support Specialist

We Recruit. It's that simple. Every day we meet with candidates to find the best local talent in the market. Through an understanding of our clients business, we turn today's talent into tomorrow's success.Integrated Staffing is currently sourcing an ADMINISTRATIVE ASSISTANT for a customer in Saint John, NB
 KEY RESPONSIBILITIES

Provide day-to-day administrative support to staff and management. 

Oversee daily operations, including ordering office suppose, meeting catering, building maintenance

Greet and assist visitors in a professional and courteous manner. 

Answer and direct phone calls and emails to appropriate personnel. 

Manage incoming and outgoing mail and deliveries. 

Serve as the first point of contact for basic IT-related issues and troubleshooting. 

Liaise with the IT department or external vendors for more complex issues. 

Manage calendars, schedule meetings, and coordinate appointments for committees and working groups. 

Attend and ensure set up for various committee meetings. 

Distribute agendas, minutes, and follow-up documentation in a timely manner. 

Track action items and ensure follow-up as needed. 

Assist in the preparation of reports, proposals, and other formal communications. 

Provide backup support to other administrative staff during absences or peak periods. 

Collaborate with colleagues to ensure consistent and efficient administrative coverage. 

Other duties as assigned

QUALIFICATIONS

Post-secondary degree or certificate in office administration or related program, or demonstrated equivalent experience 

Two (2) years minimum work experience in a similar role 

Experience with Robert's Rules of Order

Experience with meeting and agenda management software such as eScribe

SKILLS

Strong organizational skills.

Strong verbal and written communication skills.

Excellent written and oral communication skills in English; French is an asset.

Proficiency in Microsoft applications (Word, PowerPoint, and Excel)

Able to travel throughout the region to attend meetings and events.

Ability to work in a confidential environment, requiring a high level of tact, integrity, and confidentiality

Ability to work collaboratively in a team and contribute to a culture of growth and continuous improvement. 

Ability to work independently with limited supervision.

REFER TALENT. GET REWARDEDKnow someone already working with Integrated Staffing? Ask us about our Employee Referral Bonus. It’s simple – if you’re employed with Integrated Staffing and you refer someone for work and help build our team, you can receive a $100 bonus payment. Certain rules and conditions apply; please connect with one of our Atlantic Canadian offices for more details.#WeRecruitINT001