Administrative Support Specialist

Join Edlin Gallagher Huie Blum, a growing firm of nimble defense lawyers who help clients simplify the complex litigation process. We serve as outside counsel for businesses, insurance companies, and the public sector, leveraging our deep trial experience to win motions and achieve favorable defense verdicts. The San Francisco, California office of Edlin Gallagher Huie Blum is looking for a talented Administrative Support Specialist to enhance our team. If you have 1-2 years of administrative office or customer service experience, strong organizational and communication abilities, and can type 45 words per minute, we encourage you to apply. Previous law firm experience is a bonus! Key Responsibilities Welcoming guests and serving as a professional first point of contact for the firm. Handling incoming calls, taking detailed messages to ensure seamless communication. Managing incoming mail, efaxes, and electronic document deliveries effectively. Coordinating meetings by sending invitations, reserving conference rooms, and arranging necessary services. Processing department mail and tracking incoming packages for timely delivery. Updating document management systems and assisting with various administrative projects. Monitoring and directing electronic mail service folders promptly. Maintaining an organized reception area and helping with overflow work from other assistants. Being flexible and open to additional tasks as directed by client coordinators. Qualifications Exceptional written and verbal communication skills with a keen attention to detail. Ability to manage multiple tasks efficiently in a fast-paced environment. Strong interpersonal skills for effective collaboration with attorneys, staff, and clients. Excellent organizational and prioritization skills for the timely completion of tasks. Proficient use of office equipment such as scanners, fax machines, and multi-line phones. A High School Diploma or equivalent is required; A.A. or B.A./B.S. degree is preferred. 1-2 years of office administrative or customer service experience is required; experience in a law firm is advantageous. Physical ability to navigate tasks such as sitting, bending, computer use, and lifting up to 50 lbs. This job description outlines essential duties and qualifications, but it is not exhaustive. Flexibility and adaptability are key attributes for success in this role. What We Offer Competitive salary package. Inclusive and collaborative work environment. Opportunities for professional growth within the firm. Potential for a hybrid work option, allowing remote work one or two days a week. Annual Salary: $45,000-$48,000 per year, plus comprehensive benefits. *Equal Opportunity Employer. *Exact compensation may vary based on skills, experience, and location.