Administrative Support - Students

Administrative Support - Students

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Position Details

Posting Summary: Competition Number A/S

Position Title: Administrative Support - Students

Faculty/Department: Hill and Levene Schools of Business

Unit: Business Admin-Other

Employee Group: CUPE 5791

Collective Agreement: Consideration Open with preference given to CUPE 5791 members (NON-RESEARCH)

Job Family: Operational Services

Category: Staff

Number of Vacancies: 1

Position Summary: Are you passionate about fostering responsible business education and enabling impactful student experiences? We’re seeking an Administrative Support professional to drive essential functions within the dynamic Hill Levene School of Business. At our institution, you’ll be at the forefront of facilitating transformative learning experiences and contributing to a vision where responsible business practices flourish through education and research. If you’re dedicated to inclusivity, social justice, and fostering engagement within local, national, and global communities, this role is your gateway to making a meaningful difference.

What You’ll Do:

• Service Excellence: Deliver a high level of service excellence in a fast-paced environment, interacting with students from all over the world.
• Academic Support: Manage responding to general questions about the various programs offered by the Hill Levene School of Business and the University, University procedures, schedule students appointments for academic advising, provide direction regarding admissions and registration process, assist with prerequisite overrides, and provide general assistance to current and prospective students, the general public, and faculty members.
• Administrative Processes: Manage the collection of and organize co‑op student applications and reports, run various course and student reports, sort mail and assign mailboxes, scan documents, purchase office supplies and provide support for events.
• Engage Globally: Contribute to diverse tasks as needed to support the thriving environment of the Schools of Business.
• Plus More: Be ready to take on additional related tasks as assigned – your role is dynamic and essential to our success!

Why Join Us?

• Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff.
• Professional Growth: We support your development, offering opportunities for advancement and learning.
• Work-Life Balance: We value your well‑being and know your personal life is most important!
• Dynamics and Inclusivity: We are a diverse and inclusive workplace where every perspective is valued.
• Innovation Culture: We encourage fresh ideas and innovative thinking.
• Competitive Compensation: We offer a competitive compensation package and benefits including Health/Dental/Vision Benefits, a flexible spending account, a Defined Benefit Pension Plan, and more.

Position Requirements

• Grade 12 with the successful completion of recognized business course(s), combined with a minimum of three years’ related experience.
• Equivalent combination of education and work experience may be considered.
• Completion of some university classes is an asset.

Skills That Will Ensure Your Success in the Role:

• Demonstrated expertise in Microsoft Office (Word, Excel, Access, Outlook) and proficiency in creating and maintaining spreadsheets, databases, and documents.
• Ability to organize multiple tasks and meet deadlines while maintaining accuracy and strong attention to detail.
• Ability to deal effectively in a courteous, cooperative, and confidential manner with students, staff and the public.
• Analytical, critical assessment, and problem‑solving skills for primary duties relating to students, faculty, staff and the public.
• Effective communication, both verbal and written.
• Ability to understand and execute oral and written instructions.
• Ability to create, compose, and edit written materials.
• Knowledge of University policies and procedures and the Hill School of Business programs and admission requirements.
• Skill in the use of operating basic office equipment.
• Knowledge and skill in the use of Banner, Caspur Reports, Degree Audit, and UR Docs.
• Understanding of the different requirements associated with the various programs in the Faculty: Certificate, Diploma, Bachelor of Business Admin, etc.
• Experience organizing and coordinating events.
• Experience delivering professional, competent customer service on the front office; interacting effectively with students, potential students, donors, senior business community members, and senior university executives; developing effective collegial working relationships with stakeholders.

Physical Demands, Pay Grade, and Working Conditions

Physical Demands:
Pay Grade: CUPE Phase 4
Salary Range: $44,262.40 – $59,768.80 annually
Status: Permanent
Work Hours: Monday to Friday, 8:00 a.m. – 4:30 p.m. on campus.

Duration: Full Time
Posting No Preference
Target Posting: Not Targeted

Job Dates and Availability

Open Date: 01/19/2026
Close Date: 02/01/2026
Open Until Filled

Supplemental Questions

• What is the highest level of education attained?
  • GED
  • High School Diploma
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • PHD
• How many years of experience do you have in this type of position?
  • 0-1
  • 1-3
  • 3-5
  • 5-7
  • 7+
• If you have worked at the University before, what is your employment number? (Open Ended Question)
• Do you have demonstrated proficiency in word and excel? If so, please provide a list of examples of the types of documents you have prepared. (Open Ended Question)

Documents Required

• Resume/Curriculum Vitae
• Cover Letter
• Reference Contact Info

Optional Documents can be submitted to support your application.

Diversity Statement

The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.