Administrator

Position Description

Position Title:  Administrator
Reports To: General Manager
Employment Type: Full-time 40 Hours per week, 7.30am – 4.30pm M-F
Location: Osborne Park

Salary: $70 – $80k + Superannuation

Position Overview

The Junior Project Administrator provides administrative and project support to the General Manager, with a strong focus on assisting with the relocation and onboarding of international staff, site administration support, and general office administration. This role is ideal for a proactive and organised individual looking to develop their career in project and operational administration.

Key Responsibilities

International Staff Relocation Support

• Assist the General Manager with coordination of international staff relocations
• Support visa, travel, accommodation, and onboarding processes
• Liaise with internal stakeholders and external providers (e.g. immigration agents, accommodation providers, training providers)
• Maintain accurate records and documentation related to staff relocations and training

Project & Executive Support

• Provide administrative support to the General Manager across various projects
• Assist with scheduling, meeting coordination, and document preparation
• Track actions, timelines, and deliverables to support project outcomes
• Prepare reports, spreadsheets, and presentations as required

Site Administration Support

• Provide administrative support to site-based operations as required
• Assist with site documentation, inductions, and compliance records
• Coordinate communication between site teams and head office
• Support timesheets, rosters, and site-related paperwork

General Administration Duties

• Provide day-to-day administrative support across the business
• Maintain filing systems (electronic and hard copy)
• Manage correspondence, emails, and phone enquiries
• Assist with data entry, record keeping, and reporting
• Support other departments as required

Skills & Experience

Essential

• Strong organisational and time management skills
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to manage multiple tasks and meet deadlines
• Professional, approachable, and confidential manner

Desirable

• Previous experience in an administrative or project support role
• Exposure to relocation, HR, or workforce administration
• Experience supporting senior management
• Familiarity with site-based or operational environments

Personal Attributes

• Proactive and willing to learn
• Reliable and adaptable
• Strong problem-solving skills
• Ability to work independently and as part of a team
• Positive attitude with a can-do approach

Opportunities

This role offers an excellent opportunity to gain exposure to project administration, workforce coordination, and senior management support, with potential for career progression as the business grows.

Bindi Maffin (Foote)

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