Administrator

We are seeking a highly organized and tech-savvy individual to serve as a Personal Assistant, IT & Office Administrator. This role supports executive leadership, manages daily office operations, and provides basic IT support. The ideal candidate is proactive, discreet, and capable of juggling multiple responsibilities in a fast-paced environment.

Personal Assistant Duties

• Manage calendars, schedule meetings
• Prepare reports, presentations, and meeting materials
• Handle confidential correspondence and communications
• Track deadlines, follow up on action items, and ensure executive preparedness
• Liaise with internal departments and external stakeholders

IT Support & Systems Administration

• Provide first-level IT troubleshooting for hardware, software, and network issues
• Coordinate with external IT vendors for escalated support and system upgrades
• Maintain inventory of IT assets and ensure timely updates and backups
• Assist with onboarding/offboarding of staff (e.g., email setup, access rights)
• Support digital tools and platforms used across the organization

Office Administration

• Oversee general office operations including supplies, equipment, and facilities
• Manage vendor relationships (e.g., cleaning, courier, maintenance)
• Maintain filing systems and ensure document control compliance
• Any ad-hoc project task assigned by manager.

Requirements

• Diploma or Degree in Business Administration, IT, or related field
• Minimum 2 years of experience in a similar role
• Strong proficiency in Microsoft Office Suite and basic IT systems
• Excellent communication, organizational, and multitasking skills
• High level of discretion and professionalism
• Ability to work independently and handle sensitive information