Job Description

As the successful candidate, you will play a key role in supporting frontline leaders, coordinating site travel and onboarding, maintaining documentation, and ensuring seamless daily administrative activities across both panels.
We are looking for someone proactive, organised, and able to thrive in a fast-paced site environment while delivering exceptional service to all stakeholders.

Key Responsibilities Administration & Office Support
  • Provide day-to-day administrative support to site leaders and operational teams.
  • Manage incoming emails, queries, documentation, and communication channels.
  • Prepare reports, meeting minutes, rosters, and general correspondence as required.
  • Maintain accurate personnel, travel, and operational records.
    • Travel & Mobilisation Coordination
  • Coordinate site travel bookings, flight requests, accommodation, and onboarding.
  • Manage urgent travel changes, no-shows, and roster adjustments.
  • Ensure compliance with relevant travel policies and safety requirements.
    • Site Operations Support
  • Assist with site access, inductions, visitor management, and compliance checks.
  • Support event planning (e.g., Family Day, team activities, cultural events).
  • Coordinate procurement of supplies, PPE, and office resources.
  • Liaise with contractors, workforce providers, and internal stakeholders.
    • Financial & Procurement Administration
  • Raise purchase orders, process invoices, and track expenses.
  • Support P/A card transactions and reconciliation (where applicable).
  • Monitor budgets related to administrative activities and site events.
    • Safety & Compliance
  • Support safety documentation, reporting, and record-keeping.
  • Ensure compliance with site protocols and regulatory requirements.
  • Assist in maintaining a safe and respectful work environment for all personnel.
    • Skills & Experience Requirements Essential
  • Previous experience in administration, site support, or FIFO operations.
  • Strong organisational skills with the ability to manage competing priorities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams).
  • Ability to work independently and collaboratively in a team environment.
  • Strong problem-solving ability and attention to detail.
    • Desirable
  • Experience within the mining or resources sector.
  • Knowledge of INX, SAP, FIORI or similar workforce and procurement systems.
  • Understanding of roster planning, mobilisation, and site logistics.
    • Personal Attributes
  • Self-motivated, reliable, and proactive.
  • Able to work under pressure and meet deadlines.
  • Strong customer service mindset with a focus on supporting operational teams.
  • Flexible and adaptable with a positive attitude.
  • Committed to maintaining confidentiality and professionalism.
    • ** Respectfully applicants with Full Australian Working rights only**

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