Admissions Coordinator

The Admissions Coordinator will be the first point of contact for prospective families and will manage the end-to-end admissions process across IB, Cambridge and CBSE curricula offered by the school. The role requires a detail-oriented, approachable and proactive professional who can balance counselling, process management and coordination across academic and administrative teams.

Key responsibilities include but not limited to:

• Serve as the primary contact for all admission enquiries through phone, email, walk-ins and referrals.
• Conduct personalised campus tours highlighting facilities, curriculum options (IB, Cambridge, CBSE) and the school’s culture.
• Provide clear, accurate guidance to parents on admission procedures, curriculum pathways and placement options.
• Address parent queries with empathy and ensure timely follow-up.
• Manage the entire application cycle – from enquiry to enrolment.
• Verify and maintain accurate records of applications, supporting documents and student files.
• Coordinate preparation of official documents such as Bonafide certificates, Visa Letters, Transfer Certificates and clearance forms.
• Ensure compliance with internal policies and external regulatory requirements.
• Maintain and update the admissions database with details of enquiries, applicants, enrolled and withdrawn students.
• Generate and share timely reports on admissions trends, conversion rates and enrolment statistics.
• Track demographic data to support strategic planning and marketing efforts.
• Collaborate with the Accounts Department on fee-related matters (admissions fees, deposits, withdrawals).
• Liaise with Academic Coordinators and Section Heads for student placement and orientation.
• Support smooth transition for both new admissions and withdrawals, ensuring all clearances are completed.
• Work with the Marketing Team to organise open houses, parent orientation sessions and admission events.
• Ensure availability of updated brochures, curriculum handbooks and admission kits.
• Maintain a database of prospective parents, corporates and partner organisations to support outreach.
• Build positive relationships with parents, faculty, and staff to strengthen the school’s reputation and trust.
• Actively support school-wide events and represent the admissions team in parent interactions and official forums.

Candidate Profile

• Graduate (or) Postgraduate with prior experience in school admissions or parent relations, preferably in a K-12 international or CBSE school.
• Strong communication and interpersonal skills, with fluency in English and Tamil (additional languages an advantage).
• Familiarity with admission processes and documentation for IB, Cambridge and CBSE curricula.
• Proficiency in MS Office and school ERP/CRM systems.
• Ability to handle multiple tasks, work under timelines and maintain confidentiality.
• Professional, approachable and solution-oriented mindset.