Asphalt Scheduler

Basic Function

HF Sinclair is seeking an Asphalt Scheduler to join our team in Albuquerque, NM. This position is responsible for conducting entry to mid-level assignments for the Asphalt Distribution department with close and frequent supervision.

Job Duties

Assists with customer order placement, scheduling and coordinating daily asphalt movement(s) on assigned transportation carrier to requested delivery locations.

Assists with asphalt terminal inbound asphalt movements via truck and coordinates with transportation carriers to supply asphalt terminals in a timely manner to meet production needs.

Assists in handling crisis management for situations involving conflicts arising out of short-term or long-term asphalt terminal/logistical problems including (but not limited to) lack of asphalt/product availability, lack of carrier equipment/drivers, service failures and customer complaints, etc.

Communicates with carriers and tenders needed trucks to meet customer demand daily.

Assists with monitoring of assigned asphalt inventories which may include daily monitoring of asphalt movements, inventory positions and communicating with appropriate departments, to coordinate asphalt terminal production needs to meet customer demand.

Assists in analyzing bill of lading (BOL), carrier documentation, and other notes/documents as needed to resolve disagreements with customer

Manages planned order entry for asphalt orders.

Analyzes carrier demurrage bills. Processes carrier invoices for payment and notifies contracts & pricing & operations administration of all pass-through demurrage charges to invoice customer.

Review and ensure accuracy of contract information in assigned system

Assists Manager with analysis regarding third party carriers on rates, tariffs, expansion or other policy matters that affect HollyFrontier as it relates to the assigned asphalt terminals.

Ensures contract obligations are fulfilled

Assists with ensuring accuracy of all invoices and cumulative balances are kept at a minimum

Works with other departments to facilitate timely asphalt movements and invoicing

Manages and maintains good working relationships with customers, carriers, internal groups, and/or third-party personnel, to optimize freight costs and customer satisfaction.

Resolves service issues with common carriers

Assists Asphalt Distribution and Contracts & Pricing groups with special projects as required

Maintain good working relationships with transportation carriers, customers and/or trading partners

Maintains positive and productive working relationships within department and with other departments

Maintains close communication with Manager and other key personnel, keeping them informed of conditions, activities and trends in area of responsibility which may have an impact on the business and work closely with Manager to capture market values


Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion.

Experience

A minimum of 1 year of job related and industry experience is required.

Education Level

Associate’s degree, in a technical or related field, or equivalent years of work experience in lieu of a degree, is required.

Preferred Educational Level

A Bachelor’s Degree in Business or related field is preferred.

Required Skills

Ability to perform a variety of assignments as they relate to marketing department and multi-task. Basic to intermediate computer skills, particularly in MS Excel, to provide written reports and spreadsheets as well as the ability to learn new programs. Strong interpersonal skills with the ability to effectively communicate with others, both written and verbal communication; customer service are necessary to create mutual respect with peers and a positive work environment. Basic knowledge of safety, environmental and transportation regulations and procedures, and capable of writing effective instructions. Ability to maintain positive and productive working relationships within the department and with other departments. Intermediate reading and writing skills; ability to perform intermediate mathematical calculations.

Preferred Skills

ECC functional/end user experience preferred. SAP SD/MM, TSW knowledge is preferred.

Supervisory/Managerial Responsibility

None.

Work Conditions

Office based with up to 30% travel by land and air required. Subject to all weather and varying road conditions. Position includes rotating on-call shifts outside business hours, including weekends.

Benefits

HF Sinclair offers a comprehensive benefits package designed to support the well-being of our employees and their families. Our benefits include, but are not limited to, the following:

Medical Insurance

Vision Insurance

Dental Insurance

Paid Time-Off

401(k) Retirement Plan with match

Educational Reimbursement

Parental Bonding Time

Employee Discounts

We are committed to fostering a supportive and inclusive work environment, ensuring our employees have the resources needed to thrive professionally and personally. Benefit eligibility is governed by official plan documents, for more details visit .