Assistant, Corporate & Special Programs

IE Corporate & Special Programs (CSP) is seeking an Assistant to support the team in Madrid. The role focuses on office management, travel coordination, and event organization while ensuring confidentiality and timely administrative support.

• Manage an active calendar of appointments, coordinating across departments and time zones.
• Support travel bookings, meetings, and logistics for CSP leadership and guests.
• Liaise with freelancers, accounts payable, and finance to process invoices, travel expenses, and cash advances.
• Serve as point of contact for CSP clients, preparing documents and invoicing as required.
• Design and revise PowerPoint presentations and other materials.
• Organize department events, including invitations, venue reservations, and catering.
• Act as the go-to person for ad hoc administrative requirements.

• Preferred ba...