Job Description

Job Purpose


  • To ensure that staff records (on HRIS and Personnel files) are well maintained (accurate and current) and secured, in accordance with HR/Payroll policies and procedures, and audit standards.

  • To achieve operational excellence by providing professional, pro-active and timely HR services to line departments, in collaboration with HR Business Partners.

  • To ensure that all HR services are delivered promptly and well, to keep routine HR operations moving smoothly

  • To oversee and administrate overall HR System, and liaise with system vendors for troubleshooting, enhancements, etc.

  • To provide operational oversight for HR Ops workstreams, and optimise workflows and processes where necessary

    • Responsibilities


    In collaborations with HR Admin team, oversee and complete end-to-end process for:

  • On-boarding (new hires);

  • Maintain e-personnel file (ensure completeness, and compliance with document management and audit standards)

  • Confirmation;

  • Contract Renewal (local / foreigners / convert to perm);

  • Inter-department Transfers;

  • Employment Conversion (eg from Full-Time to Part-Time)

  • Retirement Re-employment

  • Off-boarding (ensuring prompt End-of-service Action);

  • Update Staff Personal Data (eg residency status, citizenship, dependent’s details)

  • Update leave and benefits entitlement (eg Leave Administration) arising from changes in employee status and dependent information
  • Manage Benefits Administration in collaboration with HRBPs

  • Perform any other ad-hoc duties as requested or assigned.

    • Manpower Planning/Work Pass Administration:

  • Apply / Renew / Terminate Work Pass (Employment Pass, S-Pass and Work Permit)

  • Update MOM promptly of changes in Pass holder’s details

  • Oversees the team in producing monthly manpower report

  • Drives Annual Manpower Budgeting Exercise and follows through on producing monthly tracking report

    • Payroll Administration:

  • Ensure HRIS data is updated and accurate for payroll processing

  • Ensure that the HR Ops team provides supporting documents to Payroll promptly for accurate processing

  • Oversee the preparation and clearance of Payroll instructions for monthly payroll processing, in collaboration with HRBPs

  • Collaborate with Payroll Admin to handle pay recovery and tax clearance matters

  • Preparation of Final Settlement of exiting staff at end of contract or resignations.

  • Generate reports, as required.

    • System Administration

  • Provide administrative oversight on HRS System (QuickHR), and be a key resource person for all system related queries

  • Liaise with system vendors for any troubleshooting, enhancements, customisations that may be required

    • Vendor Management

  • Front, coordinate, and manage vendors, communicating needs and requirements regularly

  • Keep track of all quotations, service agreements,

  • Project Management: Keep track of and follow through on works-in-progress (e.g. system enhancements, customisations, etc)

    • Qualifications & Work Experience


    Requirements

  • Hands-on experience in QuickHR and/or SAP HR (Personnel Administration) is an advantage 
  • Good knowledge and strong grasp of MOM regulations and HR best practices is required

  • Prior experience with HR Services, Payroll, HRIS, and/or Benefits Administration would be an advantage

  • Proficient in MS Office (Work and Excel) and HR processes would be an advantage

  • Good communications skills, in spoken and written English.

  • Team players with good interpersonal skills and keen interest to learn and excel are invited to apply 

    • Skills

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