Job Description
Job Description Assist in planning and coordinating outbound logistics, including container placement, loading, and dispatch via rail, road, and sea. Support the alignment of dispatch schedules with production and sales requirements to meet delivery timelines. Ensure proper coordination with transporters and shipping lines for timely placement of trucks, containers, and vessels. Monitor the loading process to ensure the correct product quality and quantity are dispatched. Prepare and verify shipping and customs documentation, ensuring accuracy and compliance with domestic and international regulations. Assist in managing documentation for exports, including invoices, packing lists, bills of lading, and customs clearance forms. Liaise with customs authorities and agents to ensure smooth clearance processes. Maintain and update shipping records, ensuring all necessary documents are filed and accessible. Coordinate with transporters, shipping lines, and other logistics vendors to ensure the timely availability of transport resources. Assist in tracking and managing vendor performance, ensuring compliance with service agreements and addressing issues related to delays or service failures. Monitor the placement of vehicles and containers, ensuring alignment with loading schedules. Support vendor negotiations for better rates and service terms, under the guidance of the Outbound Logistics Incharge. Monitor the progress of shipments, ensuring timely delivery and reporting any potential delays or issues to the Outbound Incharge. Track road, rail, and sea shipments, providing updates to internal teams on the status of dispatches. Prepare reports on outbound logistics performance, including dispatch accuracy, transit times, and delivery KPIs. Use digital platforms and tools to enhance shipment tracking and reporting. Ensure adherence to safety and compliance protocols during the loading, transport, and dispatch processes. Support the enforcement of security measures to safeguard products during transit. Assist in the implementation of safety audits and corrective actions to maintain high safety standards. Ensure all dispatches comply with legal and regulatory standards, including those for hazardous materials. Assist in creating and managing dashboards for tracking logistics KPIs such as delivery times, transit accuracy, and vendor performance. Use data analytics to monitor trends in outbound logistics, identifying areas for optimization and cost reduction. Prepare and present regular reports to the Outbound Incharge and senior management, providing insights into outbound logistics performance. Leverage digital tools and platforms to automate data collection and streamline reporting processes. Production Team Operations Team Maintenance Team Procurement Team Transporters and Contractors Government and Regulatory Authorities Vendors and Suppliers Railway and Port Authorities Customers (Domestic and International) Shipping Companies and Freight Forwarders Insurance Providers
Logistics Coordination and Execution:
Documentation and Customs Support:
Vendor and Transporter Management:
Shipment Tracking and Reporting:
Safety, Compliance, and Security:
Data Analytics and Dashboard Reporting:
Key Stakeholders - Internal:
Key Stakeholders - External:
Qualifications and Experience
Education Qualification:
Bachelor’s degree in supply chain management, Logistics, Engineering, or a related field
Advanced degrees like an MBA in Logistics, Operations, or related disciplines would be a plus.
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