Assistant Manager - Solvents Purchase

The incumbent shall be responsible for the following:

Vendors:

• Manage the Procure to Pay process for all Direct Materials


• Manage vendor communication


• Follow up for order confirmation and on time delivery of goods. Escalate to vendor leadership wherever necessary


• Liase with AP team for payment related queries of vendors


• Manage vendor helpdesk to resolve vendor queries


• Responsible for tracking and documenting Risk, and issues management

Systems and Processes:

• Robust review process to ensure open GRN’s, Overdue advances, Old PO’s, Old PR’s and invoice queries are kept at minimal


• Regularly monitor Inventory and NOD levels, and ensure these are as per company guidelines


• Generate Procurement related MIS to report agreed SLA’s and health of the procurement function. Conduct analysis to identify root causes and propose improvement plans


• Lead the effort to implement Vendor Portal for Direct Materials function

Stakeholder Management

• Build and maintain strong relationships with business units, sites, vendors and transporters to ensure smooth operations


• Guide internal team to conduct regular operational calls with all sites and ensure actions from such meetings are documented and completed


• Represent the Purchase Department in governance meetings as and when required

Following are regular tasks which the Procurement Operations team is expected to manage:

Warehouse

•         Timely GR at warehouse, Direct dispatches of RM from warehouse,

•         Minimization of Wrong dispatches from warehouse.

•         Stock taking at regular intervals at warehouse

•         Ensuring timely reports are sent by WH team

•         WH team is trained at regular intervals

Logistics

•         Facilitate co-ordination between Warehouse, Logistics team and Transporters

           for vehicle placements as desired

•         Highlight truck placement issue and escalating whenever necessary

RM servicing

•         Ensure RMs are available at plants and OPCs on time and as per plans shared

           by SCPC

•         Maintenance of inventory norms so as to reduce the risk of stock outs

•         Reduction in Slow Moving & Non-Moving stocks (SMNM) at Plants

•         Identify opportunities for betterment of operations by adopting innovative

                          Logics and IT implementation

•         Co-ordinate with plant personnel to resolve the issue in RM supplies / rejections etc.