Assistant Officer - Materials

Job Summary: Key Accountabilities Planning and Implementation: Co-ordination: Responsible for planning, implementation and evaluation of the logistics of the transmission line Duty Statements Lodge police complain and insurance claim on the event of any loss / theft / damage of any store material during transit / erection and inform to PM

Maintain a cost book for daily expenses made at store

Prepare Monthly Stock Statement, Monthly Material reports and Consolidated Statement and also update stock ledger and maintain fixed asset register Responsible for physical and computerized reconciliation of stock

Materials Issue to sub contractors on debit able basis with proper authorization and as per work order terms

Prepare debit note against rejection, shortage and damage material at site

Responsible for arrangement of Transport for material shifting and coordinate other store for material shifting receiving & shortage

Prepare Goods Receipt Note & Follow up the shortage materials by sending reminders to & as well as to supplier

Maintain and update information in ERP for each movement

Organize proper identification, location and display of material stacking

Ensure timely storage of materials at site with right material, right quantity, right quality, right place, at right time

Transferring Excess material through Stock Transfer Note

Liaise with project manager & coordinator and purchase department at HO for update on dispatch instruction and feed this information to Central store

Supervise routine work and coordinate with HO

Co-ordinate with account department for certifying all vendor bills

Regular physical verification of stock and report to Head Office

DIMENSIONS: People Management (Yes/ No): Yes Staff Reporting (If Yes): 3 or more

Financial Activities (If Any): No

CAPABILITY REQUIRED:

Key Interactions:

Internal Customers:

 Project manager

Manager-Coordinator

Knowledge & Skill Requirements

(Abilities & Expertise in field)

Knowledge (Technical / Functional):

Business and management principles involved in strategic planning and resource allocation (II)

Essential Skills/Expertise required:

Store keeping (II)

External Customers:

Clients

Sub-Contractor & Suppliers

Personal Attributes

Oral and written communication : has the ability and professionalism to communicate clear, concise and credible information(II)

Analytical skills: has the ability toplan a project strategy, handle unexpected issues and delays, and solve problems that arise over the course of the project (II)

Team player : has the ability to actively foster a good working environment among the team and build effective team relationships (II)

Assertiveness : has the ability to articulate and hold their own in pressured conversations and to

manage the expectations of others whilst working under pressure (III)

BEHAVIORAL COMPETENCIES

PROFICIENCY

Delivery Focus: Plans timely in order to deliver as per schedule. Ensures accuracy and timeliness of outputs. Anticipates any possible roadblocks that might come in the way of delivery and fixes them in order to meet timelines.

III

Cost & Profitability Focus: Plans timely to achieve targets within budgeted cost. Comes up with innovative ways to increase profitability by way of seeking additional workforce/ revenue on the same project to increase margins. Focuses only on must do expenditures.

I

Cross Functional Team Work: Takes efforts to understand the impact of his/ her actions on other departments. Treats and expects other departments as internal customers. Regularly interacts with other departments.

II

Ownership and Accountability: Does not pass the buck. Takes ownership of his/ her responsibility area.Owns up an assignment and makes all the efforts to overcome the obstacles. Ensures delivery of his/ her target instead of waiting for others to finish their part.

II

JOB SPECIFICATIONS:

Experience Required:  4-5 years of relevant work experience

Special Requirements (If any):

Qualification

Desirable

Essential

Travel

Regular (30%-50%)

Diploma in any specialization