Assistant Payroll Manager

Role Summary :

The Assistant Manager – Payroll will be responsible for end-to-end payroll processing, statutory compliance, and labour law implementation across corporate and multiple plant locations. The role requires strong expertise in advanced Excel, hands-on payroll execution, and in-depth knowledge of Indian labour and tax regulations, ensuring accuracy, compliance, and timely statutory filings.

Key Responsibilities:

Payroll Management

• Manage end-to-end payroll processing for 1000+ employees at corporate and plant levels independently.
• Ensure accurate processing of monthly payroll including salary structuring, arrears, incentives, deductions, reimbursements, and F&F settlements.
• Handle payroll inputs, validations, variance analysis and reconciliation with finance.
• Maintain payroll MIS, dashboards and reports using advanced Excel (Pivot Tables, VLOOKUP/XLOOKUP, Power Query, macros preferred).

Statutory & Tax Compliance

• Ensure compliance with Income Tax (TDS on Salary) including computation, deductions, declarations, Form 16 and reconciliation.
• Manage Professional Tax, Labour Welfare Fund and other state-wise statutory compliances.
• Coordinate with finance and consultants for audits, assessments and statutory inspections.

Labour Law & Compliance Implementation

• Implement and monitor compliance with central and state labour laws at plant and corporate locations, including:
• Factories Act
• Shops & Establishments Act
• Contract Labour (Regulation & Abolition) Act
• Minimum Wages Act
• Payment of Wages Act
• Bonus, Gratuity and Leave-related compliances
• Manage Contract Labour Licenses, renewals and compliance documentation for contractors.
• Ensure timely filing of statutory returns and maintenance of registers.

POSH & Governance

• Support POSH compliance, including annual return filing and documentation coordination with the Internal Committee.
• Maintain employee data confidentiality and ensure adherence to internal governance policies.

Stakeholder Coordination

• Act as a single point of contact for payroll-related queries from employees, HR, Finance and external auditors.
• Coordinate with plant HR teams for attendance, shift data, contractor payroll inputs and statutory requirements.

Key Skills & Competencies

• Advanced Excel expertise (mandatory) – complex formulas, pivots, dashboards, automation.
• Strong understanding of Indian payroll processes and statutory frameworks.
• Hands-on experience in plant payroll & contract labour compliance.
• High attention to detail, analytical mindset, and problem-solving ability.
• Ability to work with large datasets and tight payroll timelines.

Educational Qualifications

• Graduate / Postgraduate in HR, Commerce, Finance or related discipline.

Experience Requirements

• 6+ years of hands-on payroll management experience.
• Proven experience handling 1000+ employee payroll independently at corporate and plant levels.
• Prior exposure in manufacturing / FMCG / agro-based industries will be preferred.

Preferred Attributes

• Experience working in multi-location, multi-state payroll environments.
• Familiarity with payroll systems and HRMS tools.
• Exposure to statutory audits and labour inspections.

Budget – upto 12 Lac./P.A