Associate - Admissions and Financial Aid

Job Purpose

Handling of PO and NON PO accounting for vendor payments, employee payments, accounting of employee travel, corporate credit card and other advances /settlement.

Job Outline

The jobholder as Associate – reports to the Assistant Manager-AFA and performs a set of responsibilities which enables timely and accurate accounting and processing of accounting of payment entry for vendor after reviewing the vendor invoices, Creating PR/PO by following appropriate procedures as per the policy.

The incumbent needs to determine the account heads, enter the transaction in SAP and put across the same to the reporting manager for further approval.

The job holder needs to ensure that established processes related to accounting are followed for all transactions and are in adherence to the school’s requirements.

While executing the job the job needs to provide necessary information when sought for by the other departments. Further as and when required s/he needs to provide support and assistance to the team members.

Job Specification

Knowledge / Education

B.Com / M.Com

Specific Skills

Interpersonal Skill, Good communication skills, Basic accounting knowledge, Coordination Skills, Follow Up, Attention to Details, Time Management, SAP, MS Office

Desirable Experience - 1-3 Years

Job Interface/Relationships:

Internal

• AFA Programmes and Functions
• Commercials
• Finance

External

• Vendors
• Hotels

Key Responsibilities and % Time Spent

Accounting of payment entries of all the department related activities - 45%

Settling and reconciling various Bills along with the confirmations and audit trails/ Release of Purchase Orders/Generate Purchase Requisitions and coordinating with Finance and Commercial Team for timely reconciliation of the same - 30%

Organizing complete logistics of AFA events - Road shows, Info sessions/interviews (requires Hotels/Vendor Management/Travel management) - 25%

Total Time Spent on All Responsibilities - 100%

Any Other Significant Input

The person should be willing to work on weekends also, as and when required (however, the person can take compensatory off in lieu off the same as per extant HR policy of the organization).