Associate - HR Tech and Ops (3rd party payroll)

Job Summary

We are seeking an HR Executive with hands-on experience in HR Operations, Onboarding, Background Verification (BGV), Invoicing and HR Systems Management . The ideal candidate needs to have strong coordination skills, attention to detail, and proficiency in Excel and HRIS tools .

Key Responsibilities

Onboarding

• Manage end-to-end onboarding for new hires.
• Call new joiners daily and ensure completion of pre-joining formalities.
• Liaise with HR Partners for timely communication and document completion.
• Maintain defined TATs for onboarding activities and publish reports.
• Oversee the onboarding-to-background verification lifecycle.

Background Verification (BGV)

• Initiate and manage BGV checks for new hires.
• Monitor and track TAT at each stage of the BGV process.
• Coordinate with external vendors for employment, education, and criminal checks.
• Review BGV reports, resolve discrepancies, and close cases with HR Partners.
• Maintain MIS and publish daily dashboards.

Invoice Processing

• Process HR-related invoices (recruitment, training, vendor payments).
• Coordinate with Finance for timely and accurate payments.
• Reconcile billing and payment discrepancies with vendors.

System Administration

• Maintain and update HRIS with accurate employee data.
• Ensure data integrity, confidentiality, and compliance.
• Generate HR reports and perform basic HR data analysis.
• Address system-related issues and coordinate resolution.

General HR Support

• Respond to employee queries and resolve HR-related issues.
• Support ongoing HR projects and initiatives as required.

Qualifications

• Bachelor’s degree in human resources, Business Administration, or related field.
• 3–4 years of experience in HR Operations, Onboarding, BGV, or HR Systems.
• Experience in an onsite HR role.

Skills & Competencies

• Work on automation at each process steps through bot, AI etc.
• Strong Excel skills (VLOOKUP, formulas, basic data analysis).
• Proficiency in HRIS and Microsoft Office Suite.
• Ability to handle sensitive and confidential information.
• Excellent communication and interpersonal skills.
• Strong problem-solving ability and capability to work independently.
• Detail-oriented with good analytical skills.

Additional Requirements

• Immediate joiner preferred.