Bilingual Administrative Assistant

Job Description
Department: Administration / Office
Reports to: Head of Administration / General Manager
Position type: Full-time, Permanent, 100% On-site
Work location: Guadalajara
Monthly salary: $15,000 MXN

Position summary
We are seeking a proactive, detail-oriented Bilingual Administrative Coordinator (English C1) to provide administrative and communication support, coordinate internal processes, and maintain effective relationships with clients and suppliers.

Key responsibilities

• Communication: Answer phone calls and emails in English and Spanish; manage internal and external communications professionally.
• Purchasing: Source suppliers, request quotes, negotiate terms and freight, issue purchase orders, and follow up to ensure timely delivery.
• Record-keeping: Maintain and update employee files and organize administrative documentation.
• Reporting: Prepare, consolidate, and present accurate weekly and monthly ...