Job Description
Overview
Habits365Greek is a fast-growing custom apparel print shop and sourcing agency. We work with a wide range of clients to produce custom garments and branded apparel. We are seeking a highly organized, numbers-driven Bookkeeper, Billing & Financial Analysis Coordinator to manage invoicing, payment tracking, order submission to production, and financial analysis tied to each order.
This role is critical to both cash flow and profitability. You will be responsible for creating Shopify payment links, sending invoices through QuickBooks, ensuring payments are received on time for production, and analyzing COGS, total order cost, and margins to support accurate pricing and business decisions.
Responsibilities
Invoicing & Payment Management
Create and send invoices to clients using QuickBooks
Build and manage custom Shopify checkout/payment links for client orders
Track and reconcile incoming payments across Shopify and QuickBooks
Follow up on unpaid or partially paid invoices
Ensure payments are collected in time to meet production deadlines
Maintain accurate records of all invoices, payments, and balances
Order & Production Coordination
Submit orders to production once payment requirements are met
Track timelines to ensure orders move from payment to production without delays
Communicate proactively if payment or approval issues may impact production
Coordinate with operations and production teams to keep orders on schedule
Financial Analysis & Cost Tracking
Calculate and track COGS (Cost of Goods Sold) for each order
Analyze total order cost , including production, freight, duties, and fees
Calculate gross margin and profitability per order and per client
Identify discrepancies or cost overruns that impact margins
Support pricing decisions by providing accurate cost and margin data
Maintain clean cost and margin reporting for internal review
Accounting & Record Keeping
Maintain accurate financial records tied to orders and production
Reconcile costs, invoices, and payments regularly
Support month-end and internal accounting processes
Ensure financial data is organized and audit-ready
Qualifications
At least 2-3 years of experience in bookkeeping, accounting, or financial analysis
Strong working knowledge of QuickBooks (required)
Experience creating and managing orders or payment links in Shopify (required)
Solid understanding of COGS, margin analysis, and cost accounting
Extremely detail-oriented with strong organizational skills
Comfortable managing multiple deadlines and orders simultaneously
Strong written communication skills for client-facing billing and follow-ups
Ability to work independently and take ownership of financial accuracy
Nice to Have
Experience in custom apparel, manufacturing, or production-based businesses
Familiarity with freight, customs, and overseas sourcing costs
Experience supporting pricing strategy or margin optimization
What We Offer
$800+/month base salary
A fast-growing, agile work environment where you’ll learn quickly
High autonomy, strong team support, and the opportunity to grow alongside ambitious colleagues
Location & Working Hours
Fully remote (Work From Home)
9 AM – 6 PM EST
Why This Role Matters
This role directly impacts cash flow, production timelines, and profitability. Accurate invoicing, timely payment collection, and clear cost and margin analysis ensure orders are profitable and delivered on time.
Habits365Greek is a fast-growing custom apparel print shop and sourcing agency. We work with a wide range of clients to produce custom garments and branded apparel. We are seeking a highly organized, numbers-driven Bookkeeper, Billing & Financial Analysis Coordinator to manage invoicing, payment tracking, order submission to production, and financial analysis tied to each order.
This role is critical to both cash flow and profitability. You will be responsible for creating Shopify payment links, sending invoices through QuickBooks, ensuring payments are received on time for production, and analyzing COGS, total order cost, and margins to support accurate pricing and business decisions.
Responsibilities
Invoicing & Payment Management
Create and send invoices to clients using QuickBooks
Build and manage custom Shopify checkout/payment links for client orders
Track and reconcile incoming payments across Shopify and QuickBooks
Follow up on unpaid or partially paid invoices
Ensure payments are collected in time to meet production deadlines
Maintain accurate records of all invoices, payments, and balances
Order & Production Coordination
Submit orders to production once payment requirements are met
Track timelines to ensure orders move from payment to production without delays
Communicate proactively if payment or approval issues may impact production
Coordinate with operations and production teams to keep orders on schedule
Financial Analysis & Cost Tracking
Calculate and track COGS (Cost of Goods Sold) for each order
Analyze total order cost , including production, freight, duties, and fees
Calculate gross margin and profitability per order and per client
Identify discrepancies or cost overruns that impact margins
Support pricing decisions by providing accurate cost and margin data
Maintain clean cost and margin reporting for internal review
Accounting & Record Keeping
Maintain accurate financial records tied to orders and production
Reconcile costs, invoices, and payments regularly
Support month-end and internal accounting processes
Ensure financial data is organized and audit-ready
Qualifications
At least 2-3 years of experience in bookkeeping, accounting, or financial analysis
Strong working knowledge of QuickBooks (required)
Experience creating and managing orders or payment links in Shopify (required)
Solid understanding of COGS, margin analysis, and cost accounting
Extremely detail-oriented with strong organizational skills
Comfortable managing multiple deadlines and orders simultaneously
Strong written communication skills for client-facing billing and follow-ups
Ability to work independently and take ownership of financial accuracy
Nice to Have
Experience in custom apparel, manufacturing, or production-based businesses
Familiarity with freight, customs, and overseas sourcing costs
Experience supporting pricing strategy or margin optimization
What We Offer
$800+/month base salary
A fast-growing, agile work environment where you’ll learn quickly
High autonomy, strong team support, and the opportunity to grow alongside ambitious colleagues
Location & Working Hours
Fully remote (Work From Home)
9 AM – 6 PM EST
Why This Role Matters
This role directly impacts cash flow, production timelines, and profitability. Accurate invoicing, timely payment collection, and clear cost and margin analysis ensure orders are profitable and delivered on time.
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